Operations Administrator JB-5151

An Operations Administrator is required for a key role in the operations division, including management, coordination, and control of all administrative-operational activities in the organization, while working closely with the operations management.

The role combines a broad systemic perspective alongside attention to detail and serves as a central function in supporting decision-making, process control, budget management, and leading operational and regulatory reporting.

Responsibilities:

Managing and coordinating all administrative activities of the operations division

Managing complex operational schedules (Operations Calendar) and coordinating between sites and various stakeholders

Ongoing monitoring of compliance with procedures, identifying deviations, and escalating them to relevant parties

Budget management and monitoring, including expense analysis and identification of deviations

Producing operational reports and data analysis for decision-making purposes

Managing KPI metrics and monitoring operational trends

Managing compliance, safety, and fire safety activities, including work with regulators

Managing Incident Reports, supporting investigations, and tracking event closures

Preparing reports for external parties and ensuring data reliability

Supporting operational project management and monitoring milestones

Requirements:

Previous experience in an operational role / operational administration – mandatory

Experience working with reports, data, and budget control – mandatory

Financial orientation and basic understanding of budget management

High proficiency in Excel and Office tools (with emphasis on data analysis)

Ability to work in a multi-interface and multi-task environment

Experience working with senior stakeholders – an advantage

Experience working with regulations / standards (such as ISO, safety, etc.) – an advantage