Office & Operations Manager (Temp)

About us:

The BIRD Foundation drives innovation by connecting U.S. and Israeli companies to co-develop breakthrough technologies. Through joint funding and partnership, BIRD helps turn bold ideas into commercially successful products.

About the role:

We is seeking a highly organized, proactive, and detail-oriented Office Manager (temporary maternity leave cover) to oversee administrative operations and support our international activities (English .

This role is ideal for someone with strong office management experience combined with hands-on financial and analytical capabilities, who can step in quickly and ensure continuity in a dynamic, international environment.

Duration: Approx. 8 months (with potential for extension)

Key Responsibilities:

• Manage day-to-day operations of the Tel Aviv office, including maintenance, vendor relationships, and facilities
• Oversee office administration, including documentation, CRM systems, internal processes, and databases
• Coordinate high-level meetings and event logistics in Israel and the U.S.
• Ensure smooth execution of internal processes and compliance with organizational procedures
• Act as a point of contact for international partners, BIRD grantees, and stakeholders in Israel and the U.S., ensuring timely and professional communication
• Provide administrative support for projects, including contracts and documentation
• Provide ongoing support to the finance function, including invoice handling, tracking, and follow-ups
• Maintain and track project budgets, financial reports, and ongoing data files - Work with Excel
• Identify opportunities to improve efficiency and streamline workflows

Who You Are:

• At least 7 years of experience in office management in an international environment
• Fluent/native-level English speaker with excellent communication skills
• Strong proficiency in Excel and data management
• Comfortable working with numbers on a daily basis and supporting financial processes
• Demonstrated high attention to detail, accuracy, and data integrity
• Familiarity with U.S. business culture – strong advantage
• BA degree – preferred
• Highly organized, proactive, and able to multitask effectively
• Quick to adapt and operate independently