Executive Assistant, Human Resources

Medison offers hope to patients suffering from rare and severe diseases, by forming partnerships with emerging biotech companies to accelerate access to highly innovative therapies in international markets.

As the creator and leader of the global partnership category in the pharma industry, we strive to be Always Ahead, and work relentlessly to bring therapy to patients in need, no matter where they live.

Our values are at the core of every action we take, and we are committed to going above and beyond for the benefit of the patients we serve.

We are a dynamic, fast-paced company, operating in over 30 countries on 5 continents. We are looking for out-of-the-box thinkers, people who are passionate, caring, agile and adaptive, to join us on our mission. If you are looking to make a difference in people's lives, we invite you to join us!

The Executive Assistant will provide administrative and operational support to the HR team and personal assistance to the Chief People Officer (CPO).

Responsibilities:

• Manage sensitive matters with a high level of confidentiality and discretion
• Sustain a daily calendar of meetings and events, including scheduling onsite and virtual meetings with multiple internal & external participants and booking conference rooms
• Arrange travels and accommodations for the CPO and team members
• Support HR budget management and control, including purchase orders and expense reports (invoices and POs)
• Coordinate and prepare internal reports and presentations within the department and to management
• Lead and coordinate various projects within and outside the department
• Arrange and coordinate all HR departments social activities and events (offsite meetings, holiday toasts, birthdays, volunteering, etc.)
• Work closely with the Employee Experience manager in arranging site events for all employees in Israel
• Working closely with the Talent Management, Learning and Development in arranging workshops and learning activities
  
  

• At least 3 years of experience in office administration of senior management
• Excellent level of English (reading, writing, and speaking)
• Proficient in Microsoft Office - Outlook, Word, PPT
• High attention to details and problem-solving orientation
• Resourceful, fast learner, and knows how to manage unexpected situations
• Service orientation and "can do" attitude with a high standard of ethics
• Strong ability to multitask, prioritize, and thrive in a fast-paced environment
• Outstanding organizational skills
• Excellent ability to work with multiple interfaces