Team Assistant

Company Description

On March 1, 2020, the office of the state of North Rhine-Westphalia for Economy, Science, Education, Youth and Culture in Israel was officially opened. The Office of the State of North Rhine-Westphalia in Israel is a department within the State Chancellery of the Minister President of North Rhine-Westphalia. Its task is to bundle the numerous activities of North Rhine-Westphalia in Israel, to make the state more visible locally and to develop new ideas for cooperation. This applies to all areas of the State’s responsibilities. The office strives to become a meeting place for business, education, research and culture, and a contact point for all visitors from North Rhine-Westphalia.

Role Description

The assistant supports the teams of the Office in Tel Aviv and Düsseldorf from the Tel Aviv location and takes on the following tasks, among others:

Organizational and communication assistance

- support the planning and execution of projects

- Managing of telephone / e-mail / digital services as well as research,

- Organizational preparation of appointments and coordination (internal meetings, conferences / events, business trips),

- Organization of events, receptionof guests as well as participation in internal and external meetings including taking minutes,

- Coordination between the Office in Tel Aviv and the state administration and partners in North Rhine-Westphalia,

Data management and registry assistance

- Preparation of text files ready for dispatch, monitoring of resubmissions, maintenance and updating of files and databases,

- Support in the management of funds (including billing / receipts, management of budget tables, production of booking and accounting receipts, office management and administration).

- internal data management

Qualifications

- successfully completed office-related training or proven successful professional experience of at least 2 years in the field of office management as office assistant or in a public institution,

- Very good knowledge of Hebrew, German and English in writing, speaking and listening comprehension - Hebrew and German either native speaker or with verification of C2 level, English with verification of C1 level (in each case according to CEFR or comparable),

- Correspondingly professional typing skills as well as a good command of spelling and punctuation in German, English and Hebrew,

- Highly developed IT skills in MS Office (Word, Outlook, Excel, PPT) as well as in dealing with hardware and software for video conferences (Zoom, Google Teams etc.) and the willingness to familiarize yourself with and use new applications,

- Knowledge of the social, bureaucratic and political structure and organization of Israel.

Overarching competencies

- Excellent organizational skills, good comprehension and independent working methods,

- friendly, confident demeanor and good oral expression,

• - high service orientation and ability to work in a team.

Expected readiness

- for occasional flexible working hours (by arrangement on evenings and weekends),

- for occasional education and accompanying business trips within Israel

Are desirable

- Knowledge of the structure and organization of public administration in North Rhine-Westphalia,

- the possession of a car driver's license.

Working conditions

This is a full time position. The employment is within the framework of contract stuffing with the temporary employment agency Talent Solutions Ltd, 110 Igal Alon St., Tel Aviv. A working permit valid for Israel is a precondition.

Please send your application documents with C.V, letter of motivation and relevant verification by email to [email protected] by the deadline of May 20^th,  2026.

The interviews will take place in the course of the month of May and June 2026.

For questions, contact [email protected]   

Further information about the Office in Israel can be found online: https://mbeim.nrw/office-of-the-state-in-israel