Executive Assistant to VP

A leading and well-established company in the fields of construction, development, and urban renewal is looking for an Executive Assistant to support a VP and manage one of the most central and high-demand offices in the organization.

If you are detail-oriented, capable of managing complex schedules, and able to work with discretion and confidence with senior management – this role is for you.

What You’ll Do:

• Manage a complex calendar and coordinate multi-participant meetings
• Prepare materials for management meetings, including presentations
• Participate in meetings, take minutes, and follow up on decisions
• Monitor and follow up with internal and external stakeholders to ensure task completion and adherence to deadlines
• Handle ongoing administrative management of the office
• Work closely with senior management and internal and external stakeholders
• Prioritize tasks and manage workload in a dynamic and intensive environment

What We’re Looking For:

• Previous experience in office management / executive support to senior management – required
• Experience managing complex calendars and working with multiple stakeholders
• Full proficiency in Microsoft Office, especially Excel and PowerPoint – required
• High level of assertiveness, discretion, and ability to work independently
• Excellent time management and prioritization skills
• Strong verbal and written communication skills
• High level of organization, attention to detail, and accuracy
• Academic degree – an advantage