Office Facilities Coordinator

Role: Office Coordinator

Duration: fulltime contract for 6 months to 8 months

Work Location: Tel Aviv-Yafo, Israel

Onsite role 5 days in week (Sunday to Thursday)

Working hours: 40 hours per week (8 hours per day)

Introduction: We are seeking an experienced and motivated Office Coordinator to join our dynamic team at our Tel Aviv office. The ideal candidate will possess a strong background in office administration, a comprehensive understanding of MS Office, and a commitment to creating and maintaining a productive workplace. As an Office Coordinator, you will be the cornerstone in ensuring that our office operations run smoothly and efficiently, providing a functional, safe, and desirable environment for our team.

Key Responsibilities:

• Oversee and maintain office conditions, arranging necessary repairs and liaising with building management, and contractors.
• Organize office operations and procedures, ensuring compliance with health and safety regulations.
• Manage office vendors and service providers, negotiating contracts and prices.
• Support IT and security departments in on boarding new employees and addressing their office needs.
• Collaborate with HR on welfare plans, company events, and employee recognition initiatives.
• Facilitate a collaborative work environment, addressing the needs of different teams.
• Manage external vendors, equipment procurement, and office inventory.
• Execute continuous improvement initiatives to enhance the workplace and company culture. Handle financial responsibilities such as invoicing and payments for office-related expenses.
• Provide administrative support to the Management team and assist with visitor support.
• Maintain efficient office activities and operations, complying with company policies.
• Respond to employee inquiries regarding office management issues through a ticketing platform.

Qualifications:

• A minimum of 3 years’ experience in office administration or coordination.
• Excellent time management skills with the ability to multitask and prioritize.
• Strong attention to detail with superior problem-solving capabilities.
• Proactive with the ability to manage projects autonomously.
• Exceptional interpersonal and communication skills, both written and verbal.
• Strong organizational and planning abilities.
• Proficient in MS Office Suite.
• Fluency in English and Hebrew, with high-level written and verbal communication skills.
• Bachelor's degree in Business Administration or a related field is preferred.
• Experience in a global work environment is a plus.

Desired Skills:

• Ability to work effectively under pressure in a fast-paced environment.
• A positive attitude with a passion for people and teamwork.
• Knowledge of office management systems and procedures.
• Familiarity with budgeting and basic financial principles.
• Experience with administrative support tools and ticketing platforms.

Tools Required:

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Familiarity with office management software and online collaboration tools.
• Knowledge of financial software for managing invoices and payments.