Senior Administrative Assistant

Company Description

MetaSight is proud to be joining Guardant Health, a world-class R&D organization. By combining our complementary technologies. We aim to enhance testing performance across Guardant Health’s portfolio and bring innovative diagnostic solutions to millions of patients worldwide. We are now expanding our team and looking for exceptional people to join us on this journey.

Role Description

This is a full-time on-site role responsible for managing administrative, operational, and financial activities to ensure smooth day-to-day office operations. The role includes executive support, office logistics, travel coordination, and financial administration (invoices and expenses).

Responsibilities:

• Manage executive calendars, meetings, and communications to ensure effective time management

• Oversee office administration, including supplies, facilities, and day-to-day operations

• Coordinate travel arrangements and related expense reporting

• Serve as the primary point of contact for calls, visitors, and general inquiries

• Manage logistics, including deliveries, shipments, parking, and vendor coordination

• Coordinate food orders and catering for meetings and company events

• Oversee office and lab maintenance, repairs, and infrastructure to ensure a fully functional work environment

• Manage the full invoice lifecycle, including collection, review, coding, and accurate record-keeping of all incoming and outgoing invoices

• Coordinate supplier payments, including approvals, scheduling, and follow-ups to ensure timely and accurate processing

• Support financial operations in collaboration with the accountant, including expense monitoring, reporting and budget tracking, and day-to-day banking activities such as credit card reconciliation and issue resolution.

Qualifications:

• Bachelor’s degree or equivalent work experience

• 3+ years of experience in office management, operations, or administrative roles, preferably in a dynamic environment

• Strong organizational and multitasking skills, with the ability to manage multiple priorities and meet deadlines

• Experience with financial operations, including invoice management, expense tracking, and basic bookkeeping processes

• Excellent communication skills, both written and verbal, with a professional and service-oriented approach

• High attention to detail and accuracy, particularly in financial and administrative tasks

• Ability to work independently, take initiative, and handle sensitive information with discretion

• Experience coordinating vendors, logistics, and office operations

• Strong problem-solving skills and ability to adapt in a fast-paced, evolving environment

• Proficiency in Microsoft Office and Google Workspace; experience with financial/ERP systems is an advantage

Contact Information:

Send CV to [email protected]