Personal Assistant to CEO

4Cast Decision Intelligence Platform is an AI-powered solution that provides decision support to leaders and organizations. Our platform uses advanced AI to model and simulate various scenarios, helping decision-makers explore and choose the best courses of action.

We’re looking for a Personal Assistant to support our CEO.

This role is about understanding priorities, coordinating across teams, and making sure decisions turn into action. It requires someone who can see the bigger picture, stay on top of details, and bring structure to a fast-moving environment - helping keep day-to-day work focused, organized, and on track.

Responsibilities

• Support day-to-day operational and administrative activities of the CEO
• Serve as a key point of coordination between the CEO and internal and external stakeholders
• Manage the CEO’s calendar, including prioritization and resolution of scheduling conflicts based on business needs
• Proactively identify gaps, anticipate needs, and take initiative to support the CEO’s priorities
• Ensure the CEO’s time is effectively utilized by proactively managing reminders and preparing all necessary materials, context, and logistics ahead of meetings and key activities
• Prepare materials for meetings, including gathering relevant data, presentations, and background information. Document key discussions and share clear meeting notes with relevant stakeholders
• Support business development activities by managing follow-ups, coordinating next steps, and ensuring timely execution of actions related to prospects and partnerships
• Work closely with internal teams to coordinate activities, follow up on tasks, and ensure alignment and timely execution across functions
• Plan and manage domestic and international travel, including logistics (flights, accommodation, transportation), meeting coordination, and agenda planning
• Handle sensitive and confidential information with a high level of discretion, professionalism, and sound judgment
• Assist with personal tasks and errands as needed

Qualifications

• 2+ years of experience as a Personal Assistant or Executive Assistant
• Experience supporting senior executives (C-level or equivalent) – must
• Excellent organizational and time management skills, with the ability to prioritize effectively in a fast-paced, dynamic environment
• Strong communication and interpersonal skills, with the ability to work with multiple stakeholders across the organization
• Proactive, detail-oriented, and able to anticipate needs and take initiative
• Ability to manage multiple tasks simultaneously while maintaining attention to detail
• High level of discretion, integrity, and reliability
• Fluent English (written and spoken) – must
• Experience working in a tech environment – advantage