Front Office Specialist

Job Summary

As our Office & Operations Assistant , you’ll use your organization's powers to manage daily office operations and ensure everything runs like magical clockwork.

So if you’re a master of organization and efficiency, a people person at heart, and a creative problem solver - come over and be part of our epic journey.

The Office & Operations Assistant will be stationed at the reception desk and will handle front-desk duties.

Working Hours: 8:30 - 5:30 Sunday - Thursday (On-site)

Responsibilities:

• Manage daily office operations, including orders, supplies, vendor relationships, invoicing, and parking.
• Manage the office budget, track expenses, and keep within budgetary limits.
• Handle incoming calls and emails, responding quickly and directing questions to the appropriate parties.
• Manage and organize front desk, cleaning services, coffee and food services, and office maintenance to ensure a high level of service and a welcoming environment.
• Monitor and maintain office equipment and supplies, overseeing inventory, procurement, and efficient distribution.
• Manage kitchen facilities, direct housekeepers, and coordinated catering orders and food supplies.
• Extend a warm welcome to visitors, employees, candidates, and vendors, maintaining a professional and friendly demeanor while ensuring compliance with company security policies.
• Responsible for ongoing office maintenance, collaborating effectively with vendors and contractors.
• Schedule meetings and coordinate calendars for various leaders
• In charge of ongoing welfare events and happy hour
• Support offsite arrangements such as booking travel accommodations and coordinating logistics for offsite meetings.
• Collaborate with internal teams and external partners to ensure that projects are completed smoothly and efficiently.
• Be a central point of contact and liaise with various departments and external parties.
• Responsible for different tasks in Onboarding and Offboarding processes, ensuring smooth transitions and efficiently handling various operational systems and services.
• Take an active part in executing cross-company projects with HR and Finance teams.
• Work closely with global teams.
• Identify opportunities for process improvement and implement changes to enhance overall office efficiency.
• Stay ahead of industry best practices to maintain a modern and effective workplace.
• Designing and creating materials to support office events (Holidays, Celebrations events)
• Performs other related duties as assigned.
• Report to HR Director.

Requirements:

• 3+ years of experience in office management and travel arrangements in a Tech environment.
• A genuine people person with excellent interpersonal skills and a friendly, empathetic demeanor
• Highly organized, with acute attention to detail and a passion for maintaining a polished and professional office environment
• A proactive problem solver with a results-driven attitude and a track record of learning fast
• Excellent time management and multitasking abilities, able to juggle multiple priorities and deadlines with ease
• Strong written and verbal communication skills in both English and Hebrew
• Experience with Canva or any similar tool.
• Full-time, five days a week on-site.
• The ideal candidate is proactive, engaged, and committed to delivering high-quality results.

Key Skills:

• Excellent communication and interpersonal skills.
• Detail-oriented with a focus on quality and accuracy.
• Ability to work in a fast-paced, dynamic environment.
• Ability to manage multiple projects and priorities simultaneously.
• Exceptional organizational and time-management skills.
• Creative and proactive
• Experience using Advanced Word, Excel, PowerPoint, and Google Sheets is desirable.

Why work for us?

Our team inspires progress in each other and our customers through our relentless pursuit of excellence. You will work with leaders who promote learning and personal development. We offer competitive salaries, bonus incentives, benefits, flexible hours, and mentoring. Apply now to join the team.

Our Company is an Equal Opportunity Employer and considers applicants for employment without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics, or any other basis forbidden under federal, provincial, or local law.