Secretary / Office Manager

At INTECSA, we are looking to hire a Secretary / Office Manager for our team based in Israel.

Mission:

• Ensure the operation of the Israel office and provide essential administrative and coordination support to the technical teams working on water engineering, design, and permitting projects.

Responsibilities:

• Support the local Permit Department in preparing, submitting, and following up on documentation for design and licensing processes.
• Coordinate meetings, both internal and external.
• Prepare work orders, quotations, and other commercial documentation required for ongoing projects.
• Maintain and update project timetables, monitoring deadlines and deliverables.
• Assist with communication between the Israel office and headquarters when required.
• Provide general office administration support (suppliers, office logistics, mail, scheduling).
• Support project managers and engineers in organizing technical documentation and submissions.
• Contribute to maintaining a positive, efficient, and collaborative office environment.

Qualifications:

• Completed secondary education.
• Administrative or office management education/training.
• High level of Hebrew (native or equivalent).
• High-level English (oral and written).
• Full proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong motivation and willingness to learn about engineering design and licensing processes.
• Solid organizational and coordination skills.
• Ability to handle multiple tasks simultaneously and meet deadlines.
• Valuable Spanish language skills.
• Valuable previous experience working in permitting or licensing processes in Israel.
• Valuable practical Architectural Engineer certification (or similar technical profile).
• Valuable AutoCAD proficiency.
• Valuable experience in engineering, architecture, infrastructure, or construction firms.

In compliance with the provisions of Regulation (EU) 2016/679 of the European Parliament and of the Council, dated April 27, 2016 (hereinafter GDPR), we inform you that you are providing your consent for your communicated personal data to be processed and incorporated into a database owned by INTECSA ENGINEERING GROUP, S.A.U (hereinafter INTECSA), which will process your data for the purpose of carrying out and managing personnel selection processes.

Your data will be retained until you request its deletion, and in any case, from the date of your last update, it will be kept for the statutory limitation period applicable to data processing, at the disposal of public administrations, judges, and courts.

For any matters related to the processing of personal data by INTECSA, you may contact us via the following site: https://www.intecsa.eu/terminos-de-uso

You are entitled to exercise your rights of access, rectification, erasure, restriction, objection, and data portability concerning the data you have provided. These rights may be exercised by sending a written request to C/ Julián Camarillo, nº 42, 28037, Madrid, Spain – INTECSA ENGINEERING GROUP, S.A.U., or through the following site: https://www.intecsa.eu/terminos-de-uso

Furthermore, you are entitled to lodge a complaint with the Spanish Data Protection Agency.