Procurement Senior Officer

Position Title: Procurement Senior Officer

Job Location: Kabul City: Kabul Start Date: Close Date: 11 February, 2023 Status: Nationality: Afghan Organization: WYFAO Category: Purchasing-Procurement Years of Experience: Minimum of 5 years experience in a similar role For Bachelor, and 3 years for Master’s Degree Employment Type: Full Time Salary: As Per Organization Salary Scale Contract Duration: Open Ended Vacancy Number: 047 Gender: Male No. Of Jobs: 1 Education: Bachelor/ Master’s Degree or equivalent in Business / Public Administration or related field. Contract Extension: Possible

About Women And Youth Future Assist Organization

Women & Youth Future Assist (WYFAO) is a non-profiting, non–governmental and non–political organization that is mainly involved in humanitarian

and developmental activities and serves the people in need. WYFAO was founded back in 2016 by a group of young Afghan professionals with high

spirit of helping and shaping lives in Afghanistan. WYFAO was established to play a prominent role in addressing the actual needs of poor people and

enable all Afghans speak for their rights and have an enabling environment for their development and prosperity.

Job Description

Procurement Manager Roles & Responsibilitie

• Forecast needs and supplies
• Review requests for proposals (RFPs)
• Review and negotiate contracts with vendors and suppliers
• Delegate tasks to the procurement team (at a larger company)
• Train new employees and support team members as necessary (at a larger company)
• Research suppliers and vendors that meet the goals of the company
• Find suppliers that have certain certifications, accreditation, and insurance, along with a steady stream of materials that fit within budget restraints
• Ensured partners continue to meet company needs
• Collect and analyze data to ensure the company is making the best decisions
• Undertake the project procurement activities, such as reviewing technical specifications for goods and works; researching market for procurement bid
• lists; reviewing Terms of Reference for consultant services; preparation of bidding documents; writing evaluation reports; training of bid evaluation committees.
• Lead the development of a Project Procurement Plan and generate regular updates for the guidance of all project senior staff.
• Develop tools for capturing procurement data and identify progress towards the achievement of procurement schedules.
• Update procurement plan.
• Undertake other procurement related duties as required by the Project Procurement Team
  
  

Managerial Tasks

• Manage inventory
• Managing inventories and maintaining accurate purchase and pricing records.
• Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
• Maintaining good supplier relations and negotiating contracts.
• Manage the project procurement through Implementing all policies and procedures related to procurement activities & Ensuring that the WYFAO procurement guidelines are followed in all transactions.
  
  

Coordination

• Meet with supervisors and department heads to understand the needs across the company
• Following and enforcing the company's procurement policies and procedures
• Participate in project technical committees or component team meetings in order to ensure timely implementation progress and a focus on
• procurement related activities
• Coordinate with the Financial Department for regular preparation of Project Management Reports, as a part of the Donor financial reporting requirements
  
  

Job Requirements

Experience/ Requirement:

Education

• Bachelor/ Master’s Degree or equivalent in Business / Public Administration
• Minimum of 05 years of relevant experience in Procurement with NGO’s , UN, UN funded Projects or similar
• Experience in managing and supporting external clients.
• Recent experience in supervising teams.
• Experience working in procurement Database
• Experience in the usage of computers and MS Office packages. Advanced knowledge of spreadsheet and database packages.
  
  

Language Requirements

Fluency in Pashto and Dari; strong knowledge of English is highly required.

PSEA Aplicable

(Women and Youth Future Assist Organization) has a zero tolerance to Sexual Exploitation and Abuse of beneficiaries. Protection from Sexual

Exploitation and Abuse (PSEA) is everyone’s responsibility and all staff are required to adhere to the Code of Conduct, that enshrines principles of

PSEA, at all times (both during work hours and outside work hours). Familiarization with, and adherence to, the Code of Conduct is an essential

requirement of all staff, in addition to related mandatory training. All staff must ensure that they understand and act in accordance with this clause.

Submission Guideline

Please submit CVs and Cover Letters outlining why you are interested in the position and how your skills and experience match the skills,

qualifications, and competencies required for this position. Applicants who meet the qualification and requirements for the mentioned position will be selected on a rolling basis, with the last date for applications being 11 February, 2023, midnight.

Submission Email

[email protected] / cc: [email protected]