Executive Assistant Coordinator

A leading drone company based in Ashkelon, specializing in the development and manufacturing of UAV systems, is seeking a highly organized and proactive Executive Coordinator to join its managment team.

Job Description

Serve as a central administrative function supporting executive management through coordination, organization, and ongoing management of tasks, interfaces, and schedules.

The role focuses on creating organizational structure, ensuring smooth day-to-day operations, and enabling effective decision-making.

This is an 80% position, based at the company’s offices in Ashkelon.

What You’ll Do

Executive Administrative Management

Manage executives’ calendars, coordinate multi-participant meetings, prioritize leadership time, and maintain ongoing scheduling.

Executive Meetings & Forums Coordination

Prepare agendas, consolidate materials, document meetings, and distribute summaries.

Administrative Follow-up on Tasks

Track tasks and management decisions at an operational level, ensuring progress and closure with relevant stakeholders.

Cross-Functional Coordination

Work closely with company departments to collect information, coordinate activities, and ensure alignment across teams.

Document & Executive Information Management

Organize and maintain documents, presentations, and executive materials.

Management Data Coordination

Consolidate and maintain up-to-date customer order data and relevant operational data to support accurate reporting and decision-making.

International Travel Coordination

Plan and coordinate business travel for executives, including flights, accommodations, meeting schedules, preparation of materials, and administrative support before and during travel.

Customer & Partner Visit Management

Coordinate on-site visits, including agenda planning, meeting coordination, logistics (meeting rooms, catering, materials), and hosting.

Ongoing Administrative Support to CEO & Management

Provide support on ad hoc tasks as needed, including operational and organizational matters.

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field – an advantage
• Proven experience in an administrative / executive assistant / office management role
• Experience working with senior management – strong advantage
• Strong organizational skills and ability to manage multiple tasks simultaneously
• Full proficiency in Microsoft Office
• Ability to work with multiple stakeholders across the organization
• High level of accuracy and attention to detail
• Excellent English skills