Operations Specialist

Job Description

A leading engineering company is seeking a professional, organized Operations Specialist to take responsibility for day-to-day operations and lead processes across the organization. This is a key role with broad responsibility, involving work with multiple stakeholders and the opportunity to influence how the organization operates and performs.

Key Responsibilities

• Coordinate and lead the day-to-day operations, including working with vendors, service providers, internal stakeholders, and external partners.
• Manage and resolve daily operational issues, including prioritization, cross-functional coordination, and follow-up on execution.
• Oversee inventory management for office supplies and technological equipment, ensuring organization and availability.
• Handle ongoing matters related to company vehicles, parking, business travel, insurance, and relevant agreements, including tracking renewals and commitments.
• Consolidate and manage procurement requests in accordance with organizational policies and budget constraints.
• Lead office improvements and changes in line with management decisions, including obtaining quotes and overseeing implementation.
• Manage and respond to employee requests related to operational matters, ensuring clear policy adherence and consistent execution.
• Manage the overall operational budget, including ongoing expense tracking and reporting as needed.
• Maintain and enforce operational procedures, ensuring proper implementation of management decisions.
• Identify gaps in workflows and day-to-day operations, and flag them along with recommendations for improvement.

What We Offer

• An opportunity to create structure and drive efficiency in a growing organization
• High level of autonomy
• A meaningful and engaging challenge for someone who enjoys leading and improving processes
• The opportunity to be part of the forefront of engineering, both locally and globally
• Competitive salary and benefits

Requirements

Education:

• Bachelor’s degree from a recognized academic institution

Professional Experience:

• At least 3 years of experience in operations

Technical Skills:

• Proficiency in Microsoft Office
• Experience with Monday.com – an advantage

Skills & Competencies:

• Strong day-to-day management capabilities with attention to detail while maintaining a big-picture perspective
• Ability to work independently and drive tasks forward to completion
• Exceptional organizational skills
• Excellent interpersonal communication with a service-oriented approach and assertiveness
• Ability to work effectively with multiple stakeholders