Office and Facilites Manager

Company is looking to hire an Office and Facilities Manager to manage day-to-day office operations and administration, to include greeting visitors, managing the Tel Aviv office switchboard, manage and maintain conference rooms, distributing post and couriers, manage and schedule maintenance and repairs (both PPM and reactive maintenance).

Administrative tasks:

• Coordinate travel for the Tel Aviv office, including air, hotel and ground transportation for domestic and international itineraries
• Coordinate meetings for senior members of the Tel Aviv office
• Process expense reports for members of the Tel Aviv office
• Coordinate office events (holiday party; summer lunch; etc.)
• General administrative duties including business card orders; invoice approval; monthly allocation spreadsheet
• Ad hoc administrative projects and tasks

Office Management:

• Assisting with deliveries to the building
• Organising maintenance and repairs
• Coordinate suppliers and sub-contractors
• Assisting with Fire Marshalling and Fire Alarm Checks
• Ensuring Health and Safety, as per local requirements
• Monitoring Access Control System

WORK EXPERIENCE/BACKGROUND:

Essential:

• Between 3-5 years of experience working in an admin and/or office management role, preferably in finance
• Excellent administrative skills and ability to use various technology platforms
• Strong verbal and communication skills with keen ability to articulate in a concise and clear manner
• Exceptional organization skills with the ability to communicate in a clear and concise manner
• Exceptional organization skills with strong sense of urgency; ability to execute tasks accurately and efficiently
• Ability to multi-task and prioritise whilst adhering to strict confidentiality Strong team player – understands importance of building rapport and relationships
• Shows good judgment and decision-making skills
• Willingness to adopt a flexible approach to working patterns to respond to the changing needs of the business

TECHINICAL/BUSINESS SKILLS & KNOWLEDGE:

Essential:

• High proficiency Microsoft Office Suite (especially Outlook, Excel, Word and PPT)
• Familiar with SAP Concur Expense and Travel would be advantageous
• Flexible in working after hours on occasion to host various time zones
• Familiarity with local building regs
• Familiarity with facilities operations desired