Administrative & Operations Coordinator

Administrative & Operations Coordinator

We are looking for an experienced Administrative & Operations Coordinator with strong technological affinity to join our Organizational Development & Learning (OD&L) team on a temporary basis.

This role combines operational project management, budget control, and ongoing support for the department’s global activities. It is ideal for someone who is highly organized, detail-oriented, and comfortable working in a dynamic, international environment.

Key Responsibilities:

Budget & Vendor Management

• Manage purchasing processes, including opening POs and tracking payments

• Ongoing budget monitoring and control

• Work closely with procurement and external vendors

Project Operations

• Oversee the logistical and operational aspects of learning and organizational development projects

• Ensure smooth execution of activities and timelines

Internal Communications

• Draft and distribute organization-wide communications and mailings

• Coordinate messaging related to OD&L initiatives

Calendar Management

• Coordinate complex meetings and schedule multi-participant invitations

• Support senior stakeholders with scheduling needs

Information Systems & Tools

• Operate organizational survey systems and performance management platforms

• Support additional technological infrastructures and digital interfaces

Requirements:

• Fluent or native-level English (written and spoken) – mandatory

• Full proficiency in Microsoft Office, with strong emphasis on advanced Excel, Outlook, and SharePoint – mandatory

• Strong technological orientation and ability to quickly learn and manage new systems – mandatory

• Proven experience in budget management and working with procurement and vendors – mandatory

• Significant advantage: experience using advanced AI tools to streamline processes – mandatory