Administrative & Operations Coordinator | OD&L Team

Job Description: Administrative & Operations Coordinator

Team: Global Organization Development & Learning (OD&L) Location: Ra’anana, Israel Position Type: 80% Scope (4 days a week) | Hybrid Model (2 days in-office, 2 days remote) Duration: Temporary position with an option (Maternity Leave Cover)

Role Overview: We are seeking an energetic, highly organized, and tech-savvy individual to join our Global OD&L team. This is an excellent opportunity for a "Tech-Native" Junior to gain meaningful experience in a global high-tech environment. The successful candidate will be responsible for managing the operational and administrative aspects of our global learning and development programs, ensuring seamless execution and high-quality delivery.

Key Responsibilities:

• End-to-End Operational Support: Manage the logistics and operations of various learning programs and organizational development initiatives globally.
• Complex Calendar Management: Coordinate and synchronize schedules across multiple time zones (IL, US, and Europe).
• Systems Administration: Operate and maintain internal information systems, including SharePoint, survey platforms, and performance management tools.
• AI & Innovation: Proactively explore and implement AI tools and advanced digital solutions to optimize team workflows and efficiency.
• Financial & Procurement Coordination: Manage vendor relationships, track budgets, open purchase orders (POs), and monitor payments.
• Internal Communications: Craft and distribute professional organizational announcements and newsletters in high-level English.
• Data & Reporting: Maintain accurate records and generate reports using Excel (advanced level) to track program participation and effectiveness.

Requirements:

• Education/Experience: Junior level with a strong desire to learn and grow within the HR/OD field.
• Language: High-level / Native English speaker (written and verbal) – Mandatory.
• Technical Proficiency:
• Excel: High/Advanced level – ability to manage complex data and spreadsheets.
• Microsoft Office: Expert-level command of Outlook and PowerPoint.
• SharePoint: Experience or high orientation for managing internal sites.
• Digital Savvy: Strong curiosity and passion for AI tools and modern information systems.
• Skills: Exceptionally organized, detail-oriented, able to multitask in a fast-paced environment, and a proactive problem-solver.

Why Join Us? You will be part of a dynamic, global team that values innovation and professional growth. This role offers a unique "foot in the door" to the world of HR operations in a leading technology company.