Executive Assistant to the CEO

Job Description

About HiBob

HiBob helps modern, mid-size businesses transform the way they manage people, giving HR and managers all they need to connect, engage, develop, and retain top talent. Since 2015, we’ve achieved consecutive triple-digit year-over-year growth, all backed by our amazing team of Bobbers from across the globe, making us the choice HRIS of over 5,000  midsize  and multinational companies.

Our HR platform is intuitive, data-driven, and built for the way people work today: globally, remotely, and collaboratively. Fast-growing companies across the globe such as Huel, What3words, Fiverr, and VaynerMedia rely upon Bob to help them create the best work experiences for their people.

Being a Bobber is all about being you. We want you to bring all parts of yourself to work, giving you the freedom and confidence to be the best you and do your best work. If that’s bubbly, shy, precise, funny, bold, kind, honest, brilliant, or anything in between, we’re waiting with open arms. Come join us.

About the Role

As Personal Assistant to the CEO, you will play a critical role in enabling the CEO to operate at their best.

You’ll act as a strategic gatekeeper, problem-solver, and organizer—managing priorities, coordinating complex schedules, and ensuring seamless day-to-day operations in a fast-paced, global environment.

This is a highly visible role requiring discretion, sound judgment, exceptional organizational skills, and a proactive, solutions-oriented mindset.

What We’re Looking For

• Proven experience (+3 years) as a Personal Assistant or Executive Assistant supporting a senior executive, ideally in a fast-paced tech or scale-up environment

• Exceptional organizational and time-management skills, with the ability to juggle multiple priorities calmly and effectively

• Strong written and verbal communication skills in English (additional languages a plus)

• High emotional intelligence, sound judgment, and the ability to build trust at all levels

• Proactive, detail-oriented, and comfortable anticipating needs before they arise

• Tech-savvy and confident using productivity tools (AI tools, Google Workspace, Slack, Zoom, etc.)

• Comfortable working with ambiguity and adapting quickly in a dynamic environment
  
  

What You’ll Do

• Act as a trusted right hand to the CEO, managing a complex and ever-changing calendar across multiple time zones

• Coordinate internal and external meetings, including executive leadership sessions, board meetings, and investor interactions

• Prepare agendas, briefing materials, presentations, and follow-ups to ensure meetings are impactful and well-run

• Manage travel arrangements end-to-end (flights, accommodation, itineraries, visas as needed)

• Serve as a key point of contact between the CEO and internal/external stakeholders, handling communications with professionalism and discretion

• Track key action items and priorities, following up to ensure timely execution

• Handle confidential and sensitive information with the highest level of integrity

• Continuously look for ways to improve efficiency, processes, and ways of working around the CEO’s office
  
  

Join our village
HiBob is a village filled with amazing people and we’re especially proud of that. It’s a place where Bobbers can be themselves. We’re about fun, dreams, hopes and ambition, just as much as we are about precision, growth, and top performance. Becoming a Bobber means you’ll receive competitive compensation, benefits, and pre-IPO equity alongside all of this:

• Company share options plan

• We have a flexible hybrid working model

• Work from home allowance- to get your home office set up!

• Payment for sick leave from the first day

• 2 Social Impact days per year for volunteering

• Annual Headspace subscription and wellness benefits

• Awesome employee referral program- $2,500 for each successful referral with an additional ambassador programme

• Wolt- 1000 NIS per month!

• Transportation allowance

• Dog-friendly

• Temporary remote work from anywhere in the world for up to 2 months (after 6 months of employment)

• Fun company and team social events (locally and virtually with our global teams)

• Bob balance days - 4 additional days within a calendar year - Enjoy a company-wide long weekend at the beginning of each quarter

If this sounds like something you’ve been looking for, we’d love to have you. Come on, join our village!