Office Manager (Maternity Leave Replacement)

Loora is on a mission to revolutionize education and break down language barriers with its cutting-edge AI, building the first-ever personal AI English tutor.

Loora offers its users an AI tutor that is always available to talk about whatever they want, give immediate feedback on English skills, and guide them on their journey to fluency.

We believe that English fluency and access to quality education should never hold anyone back from achieving their dreams, advancing their careers, or seizing the opportunities they deserve!

This position is a maternity leave replacement for approximately 7-8 months.

Your Role

We are looking for a versatile and highly organized full-time Administrative & Office Manager to join our team!

In this role, you’ll own the day-to-day office tasks that keep everything running smoothly, from daily operations to employee experience. You’ll be a key partner to the entire team, providing operational, administrative, financial, and general office support to the company, influencing all employees, and playing a major role in all aspects of operations and culture.

You’ll handle a wide range of responsibilities, including managing daily office operations, supporting HR processes, partnering closely with our finance and legal teams, coordinating onboarding, planning fun and meaningful office culture events, keeping office supplies stocked, supporting different departments, and jumping in wherever help is needed.

If you love juggling tasks, working with people, creating order out of chaos, and having real impact across the company, this role is for you!

Your Day-to-day Will Be

• Responsible for the day-to-day office operations, such as maintenance, supplies, vendors, office equipment, IT equipment, groceries, coffee, parking, etc.
• Provide general administrative support to the office, and act as the main point of contact for teammates on anything related to office needs.
• Day-to-day HR support.
• Work closely with external bookkeeping, finance, and legal firms.
• Management and control of payments: perform all activities related to accounts payable, including reviewing and processing payments to local and foreign service providers.
• Bookkeeping management: invoice tracking, credit card charges, and wire transfers.
• Manage salary administration.
• Manage welfare activities: organizing off-sites, company events, Happy Hours, employees’ birthdays, birthday gifts, holiday gifts, SWAG (giveaways), etc.
• Handle sensitive and confidential matters with discretion and professionalism.
• Take ownership of tasks/projects as needed.
  
  

• Exceptional organizational skills with high attention to details.
• Excellent time management skills and the ability to multitask and prioritize work.
• Capable of working both independently and on a team.
• Excellent interpersonal skills and a service-oriented approach.
• Ability to perform well under pressure and respond quickly to changing needs.
• Orientation in basic computing tools, e.g. GSuite, spreadsheets, etc.
• Very high service awareness and ability to work in front of many interfaces.
• A flexible, proactive approach to work, including the ability to prioritize and re-prioritize.
• A high level of English.
  
  

• Native or mother-tongue English.
• 1+ years of experience as an Office Manager or equivalent from a Tech/Start-up company.