Personal Assistant & Office Manager (Ramat HaHayal)

Personal Assistant to the CEO & Office Manager

📍 Ramat Hachayal, Tel Aviv

We are seeking a highly capable Personal Assistant to the CEO & Office Manager. This is a key role and serves as the “face of the company,” encompassing full office management responsibilities, executive support to the CEO, company visibility, and administrative support including welfare and finance-related activities.

Key Responsibilities:

Executive Assistant to the CEO

• Manage the CEO’s calendar and daily schedule
• Coordinate meetings and appointments
• Prepare materials and follow up on action items
• Monitor task execution and deadlines
• Coordinate international travel and logistics (flights, hotels, insurance, etc.)
• Handle sensitive and confidential documents

Office Management & Administration

• Coordinate meetings and manage meeting room availability
• Oversee cleaning services and overall office appearance
• Manage office supplies, food procurement, and inventory
• Onboard new employees (Cibus card issuance, time tracking system setup, employee ID, business cards)
• Host meetings (refreshments, hospitality arrangements)

Employee Welfare (in coordination with the VP HR)

• Initiate and produce company events and Happy Hours
• Manage holiday gifts and employee gifts (holidays, birthdays, births, etc.)

Finance Department Support

• Assist with various payments (municipal taxes, electricity, etc.)
• Work with external vendors

Liaison with the Israeli Ministry of Defense

• Handle administrative matters with the Israeli Ministry of Defense (with emphasis on security clearances), in coordination with the company Security Officer
• Manage entry permits to institutions in Israel and abroad and coordinate security briefings

Requirements:

• At least 2 years of experience in a similar role within a technology company – mandatory
• Experience working with senior executives – mandatory
• Experience in a defense company – significant advantage
• Full proficiency in Microsoft Office – mandatory
• Experience with Canva – advantage
• Excellent English (reading, writing, speaking); additional languages – advantage
• Highly organized, responsible, trustworthy, proactive, capable of working independently and as part of a team, with strong systemic thinking