Office Coordinator

Title - Office Coordinator

Type - Contract

Location - Onsite Tel Aviv, Israel

Introduction:

We are seeking an experienced and motivated Office Coordinator to join our dynamic team at our Ramat Gan office. The ideal candidate will possess a strong background in office administration, a comprehensive understanding of MS Office, and a commitment to creating and maintaining a productive workplace. As an Office Coordinator, you will be the cornerstone in ensuring that our office operations run smoothly and efficiently, providing a functional, safe, and desirable environment for our team.

Key Responsibilities:

- Oversee and maintain office conditions, arranging necessary repairs and liaising with building management, and contractors.

- Organize office operations and procedures, ensuring compliance with health and safety regulations.

- Manage office vendors and service providers, negotiating contracts and prices.

- Support IT and security departments in onboarding new employees and addressing their office needs.

- Collaborate with HR on welfare plans, company events, and employee recognition initiatives.

- Facilitate a collaborative work environment, addressing the needs of different teams.

- Manage external vendors, equipment procurement, and office inventory.

- Execute continuous improvement initiatives to enhance the workplace and company culture.

- Handle financial responsibilities such as invoicing and payments for office-related expenses.

- Provide administrative support to the Management team and assist with visitor support.

- Maintain efficient office activities and operations, complying with company policies.

- Respond to employee inquiries regarding office management issues through a ticketing platform.

Qualifications:

- A minimum of 3+ years’ experience in office administration or coordination preferably within a large corporate environment.

- Excellent time management skills with the ability to multitask and prioritize.

- Strong attention to detail with superior problem-solving capabilities.

- Proactive with the ability to manage projects autonomously.

- Exceptional interpersonal and communication skills, both written and verbal.

- Strong organizational and planning abilities.

- Proficient in MS Office Suite.

- Fluency in English & Hebrew, with high-level written and verbal communication skills.

- Bachelor's degree in Business Administration or a related field is preferred.

- Experience in a global work environment is a big plus.

Desired Skills:

- Ability to work effectively under pressure in a fast-paced environment.

- A positive attitude with a passion for people and teamwork.

- Knowledge of office management systems and procedures.

- Familiarity with budgeting and basic financial principles.

- Experience with administrative support tools and ticketing platforms.

Tools Required:

- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

- Familiarity with office management software and online collaboration tools.

- Knowledge of financial software for managing invoices and payments.