Executive Administrative Assistant Office Manager

Office & Executive Operations Lead

Full-time | On-site | Tel Aviv (5 days a week)

Wiply is a growing international tech company, and we’re looking for a highly organized, detail-oriented, and reliable Office & Executive Operations Lead to play a central role in our day-to-day operations.

This is a full-time, on-site position based in our Tel Aviv office, supporting executives and ensuring smooth operational and financial workflows across the company.

Key Responsibilities:

• Executive calendar management, including scheduling meetings, managing reminders, and preparing agendas
• Proactive follow-ups and reminders ahead of meetings to ensure full readiness
• Office administration and day-to-day operational support
• Basic bookkeeping and financial operations: handling invoices, payments, expense tracking, and coordination with external accountants
• Ongoing communication with international partners, vendors, and stakeholders in English

Requirements:

• Proven experience in executive calendar management and meeting coordination
• Experience with bookkeeping or financial administration
• Excellent English skills – written and spoken (mandatory)
• Strong organizational skills, attention to detail, and ability to manage multiple tasks simultaneously
• High level of responsibility, discretion, and professionalism

Nice to Have:

• Experience working in a tech company or startup
• Familiarity with bookkeeping tools and financial systems
• Strong with AI tools and systems

What We Offer:

• A key role with real responsibility and impact
• A professional, collaborative, and international work environment
• Direct work with company leadership