Office Manager

The Office Manager is responsible for the day-to-day operations of the office, providing ongoing administrative support to the CEO and various departments, and supporting the HR department in multiple areas. This role requires exceptional organizational skills, the ability to manage vendors and internal stakeholders, and proficiency in organizational systems.

Key Responsibilities:

• Office Management, Infrastructure & Vendors
• Managing the CEO’s calendar and conference room schedules; coordinating Board of Directors meetings.
• Consolidating invoices, coordinating international guest visits, and managing employee travel arrangements, as needed.
• Overseeing catering and cleaning services, working with service providers, monitoring service quality, and ensuring ongoing operations meet changing needs.
• Ordering office supplies, stocking kitchenettes throughout the company, and managing first-aid supplies.
• Working with the maintenance department to address routine building operational issues.
• Handling invoices, tracking credit card expenses, and performing monthly reconciliations.
• HR Operations Support
• Partnering in organizing and executing corporate welfare activities, including company events, departmental team building, and gifts for holidays/special events.
• Recording training activities and employee certifications in the ERP system (Priority) and employee files.
• Tracking the safety training program, coordinating annual medical exams, and managing safety committee meetings (including distributing protocols).
  
  

• At least 2 years of experience in office management or a similar administrative role. Experience supporting HR activities – a plus.
• Proven experience in calendar management and high proficiency in Microsoft Office Suite.
• High level of English.
• Experience working with Priority (ERP) – a significant advantage.
• High service orientation, excellent organizational skills, and the ability to drive processes independently.