Business Operations- Personal Assistant

Join us at Playtika (NASDAQ: PLTK), where we're driven by the belief life needs play. We’re on a mission to deliver infinite ways to play using cutting-edge technologies like AI and machine learning to craft immersive experiences that connect, inspire and entertain millions of players worldwide.

From our start as a small mobile games company founded in Israel to our current position as a publicly traded company and industry leader, we continue to be a dominant force in interactive entertainment. With a diverse portfolio of award-winning, category-leading Casual and Social Casino-themed games, including nine of the top 100 highest-grossing mobile games in the US, we're setting the standard for excellence.

Our success story is co-authored by a dynamic team of storytellers, strategists, creators and data scientists who thrive on innovation. We are home of the best, advancing an inclusive culture that embraces our core values and reflects our agile DNA.

With a strong financial foundation, disciplined operations, unwavering player-focused approach and relentless can-do spirit, we're well-positioned for sustained growth. If you're ready to join the driving force behind the evolution of interactive entertainment, we invite you to come play with us.

Personal Assistant at Playtika

Position Overview:

The Personal Assistant (PA) is crucial in supporting high-level executives at Playtika by managing various administrative tasks and ensuring their day-to-day operations run smoothly.

The PA will work within a team of 3, assisting 2-3 senior managers, coordinating off-site events, and handling budget management.

Working Hours:

• Standard working hours are from 9:30 AM to 5:30 PM, Sunday to Thursday.
  
  

• Administrative Support:
• Provide administrative assistance, managing executives' calendars, including scheduling meetings and appointments.
• Receive guests and prepare for meetings by organizing refreshments, including making coffee and ordering lunch or snacks for participants.
• Travel Support:
• Coordinate work-related and personal travel arrangements, including transportation, hotel bookings, and attraction bookings.
• Open a Travel Authorization System (TAS) for each trip to ensure proper documentation and approval.
• Schedule meetings and manage all logistical needs to ensure efficient travel experiences.
• Support executives with their requirements during business and personal trips.
• Communication and Liaison:
• Serve as the primary point of contact for internal and external communications on behalf of senior managers.
• Handle confidential information with discretion and professionalism.
• Foster positive relationships with executives, team members, and external partners.
• Personal Life Management:
• Assist executives in managing their personal lives by tracking all aspects such as vehicle maintenance, medical appointments, and family communication.
• Organize important dates like birthdays and anniversaries to ensure timely acknowledgments.
• Streamline all facets of the executive’s personal life to help them save time and reduce stress
• Supplier Management:
• Open purchase orders for suppliers promptly as needed for services like organizational consulting.
• Manage payments to suppliers to ensure timely and accurate processing.
• Oversee relationships with various suppliers to maintain ongoing operational efficiency and support.
• Team Collaboration:
• Work harmoniously with team members by fostering a supportive and positive work environment. Each team member should look out for one another and ensure effective communication and backup at all times.
• Provide notice in advance if leaving early.
• Maintain awareness of the executive's responsibilities and ensure updates are made according to established procedures
• Strong ability to distinguish between what's essential and what's not, with a system-wide understanding and context awareness
• Genuine desire to support and help – being a key figure who provides peace of mind to executives
• High level of discretion, judgment, and reliability in handling sensitive information
• Excellent organizational and time management skills, including task prioritization under pressure
• Outstanding interpersonal skills, service-oriented, and clear communicator
• Team player mentality – cooperative, communicative, and reliable
• Full proficiency in Microsoft Office tools and calendar/email systems
• Proactive mindset – anticipate needs before they arise
• Flexibility and availability for occasional communication outside regular working hours, especially during high-demand periods or business travel