PA To CEO & Office Manager

SpearUAV is a leading Israeli defense company founded in 2017, serving as a system house for the development and manufacturing of loitering munition systems and additional capabilities for battalion-level units and strategic platforms.

The company is experiencing significant growth and currently employs approximately 65 employees.

Our offices are located in Ramat HaHayal, Tel Aviv.

We are looking for PA To CEO & Office Manager

This is a highly impactful role and serves as the “face of the company.”

The position includes full responsibility for office management, CEO calendar management, company visibility, and administrative support across multiple domains, including employee welfare and finance.

Personal Assistant to the CEO

• Responsible for the CEO’s schedule and daily agenda
• Calendar management and meeting coordination
• Preparation of materials and follow-up on execution
• Monitoring task completion and deadlines
• Coordination of international travel and logistics (flights, hotels, insurance, etc.)
• Responsibility for sensitive and confidential documents

Office Management & Administration

• Meeting coordination, responsibility for meeting rooms and availability tracking
• Overseeing cleaning services and overall office appearance
• Responsibility for office food procurement, office supplies, and inventory management
• Onboarding new employees – issuing Cibus cards, time-tracking system setup, employee ID cards, business cards
• Hosting meetings – refreshments, beverages, etc.

Responsibility for Employee Welfare Activities (in collaboration with the HR)

• Initiating and producing company events, organizing Happy Hours
• Holiday gifts and ongoing employee gifts (holidays, maternity/birth gifts, birthdays, etc.)

Support to the Finance Department

• Assistance with various payments (municipal taxes, electricity, etc.)
• Working with various vendors

Point of Contact with the Ministry of Defense

• Administrative handling of various matters (with an emphasis on security clearances) relevant MOD authorities, in collaboration with the company’s Security Officer
• Entry permits to institutions in Israel and abroad, and coordination of security briefings/investigations

Job Requirements:

• At least 3 years of experience in a similar role in a technology company – mandatory
• Experience working with senior executives – mandatory
• Experience in a defense company – significant advantage
• Full proficiency in Microsoft Office – mandatory
• Experience with Canva – advantage
• Very high level of English (reading, writing, and speaking); additional languages – advantage
• Highly organized, detail-oriented, responsible, trustworthy, able to work independently and as part of a team, proactive, with a systems-oriented mindset