Administrative Coordinator

Company Description

Kav-Medida & Gabriel Lotan Eng. Group (KM) is at the forefront of revolutionizing Israel's infrastructure development through advanced surveying and mapping services. Leveraging cutting-edge technologies like aerial and mobile mapping, KM delivers precise and efficient solutions for large-scale projects, including the Jerusalem cable car and the Light Rail Transit systems for Tel Aviv and Jerusalem. Known for setting high industry standards, KM continues to drive innovation in the field of infrastructure development. Learn more about our capabilities here: Company Video.

Role Description

This is a full-time, on-site role for an Administration Coordinator based in our offices (front desk / reception area). The Administration Coordinator will support the company’s day-to-day operations, work closely with the CEO of Kav Medida and the CEO of Gabriel Lotan Engineers, and ensure smooth administrative workflows across the organization. Responsibilities include client-facing support, coordination, and operational administration in a dynamic, people-oriented environment.

Key Responsibilities

• Provide administrative support to managers and employees
• Ongoing interface with the company’s CEO and the CEO of Gabriel Lotan Engineers
• Serve as the first point of contact for clients: phone calls, inquiries, and front-desk service
• Prepare price quotations and open projects/jobs in the system
• Manage calendars, schedule meetings, and coordinate appointments
• Handle office operations: ordering supplies and refreshments, and working with vendors/service providers
• Support cross-company administrative processes: onboarding, welfare activities, and internal events

Qualifications

• 3+ years of proven experience in administrative / office management roles
• High service orientation, professionalism, responsibility, and strong interpersonal skills
• Highly organized, detail-oriented, and able to multitask effectively
• Full proficiency in Microsoft Office; comfortable working with digital systems and AI-based tools
• Excellent verbal and written Hebrew
• Good level of English – an advantage

Position Type

Full-time | Sunday–Thursday | On-site

Interested?

Please send your CV.

This position is open to all genders.