Office Manager

This is a significant role that serves as the “face of the company” and includes all aspects of office management, CEO calendar management, company appearance, and support for administrative activities, including employee welfare, finance, and more.

Office Management and Administration

• Coordinating meetings, conference rooms, and tracking availability
• Hosting meetings: refreshments, beverages, and overall appearance
• Onboarding new employees – issuing Cibus cards, time-tracking system access, employee ID cards, business cards
• Coordinating international travel (flights, hotels, insurance, etc.)
• Responsibility for the cleaning company and overall office appearance
• Responsibility for office food procurement, office supplies, and inventory management

Personal Assistant to the CEO and Management

• Managing the CEO’s calendar
• Coordinating meetings and schedules
• Preparing materials and following up on execution
• Responsibility for preserving and commemorating the legacy of 7.10

Responsibility for Employee Welfare Activities

(In collaboration and coordination with the VP of HR)

• Initiating and producing company events, organizing Happy Hours
• Holiday gifts and ongoing employee gifts (holidays, births, birthdays, etc.)

Support for the Finance Department

• Assisting with various payments (municipal taxes, electricity, etc.)
• Working with various suppliers
• Bank transfers and more

Liaison with the Ministry of Defense (MOD)

• Administrative handling of various matters (with an emphasis on security clearances) מול the different MOD bodies, in cooperation with the company’s Security Officer
• Entry permits to institutions in Israel and abroad
• Coordination of security background checks

Job Requirements:

• At least 3 years of experience in a similar role in a technology company – mandatory
• Experience working with senior executives – mandatory
• Experience working in a defense company – significant advantage
• Full proficiency in Office software – mandatory
• Experience with Canva – an advantage
• Very good English (reading, writing, and speaking); additional languages – an advantage
• High level of order and organization, responsibility, ability to work independently and as part of a team, initiative, and a systemic perspective