Executive Assistant & Global Travel Coordinator

We’re on the hunt for a heroic Executive Assistant & Global Travel Coordinator to join our People team at Overwolf!

As our Master of Schedules & Journeys, you’ll support our CEO and leadership team while taking full ownership of company-wide global travel planning and execution.

You’ll play a key role in ensuring smooth, efficient operations by managing complex travel logistics, coordinating schedules across time zones, and supporting leadership in a fast-paced, dynamic environment.

Responsibilities:

In this role, you will:

• Plan and execute detailed travel itineraries for the entire company, including global flights, hotels, meetings, and ground transportation.
• Track travel budgets and expense reports, ensuring accuracy and alignment.
• Coordinate complex international calendars and scheduling across multiple time zones.
• Manage day-to-day communications, including emails, calls, and internal correspondence.
• Handle last-minute changes and urgent tasks with calm, solution-oriented focus.
• Support logistics for off-site meetings, leadership events, and team travel.
• Provide general administrative support to keep operations running smoothly.
  
  

• At least 2 years of experience as an EA/ PA/ Travel coordinator with preference given to experience in startup companies.
• Proven expertise coordinating travel – flights, hotels, meeting spaces, and beyond.
• High-level English proficiency is a must; a native speaker is an advantage.
• Highly organized, detail-oriented, and able to manage multiple priorities.
• Proactive mindset with a knack for fast learning and independent problem-solving.
• Excellent time management and multitasking abilities.
• Comfortable working in a fast-paced, constantly evolving environment.
  
  

• Familiarity with budget tracking tools and office operations.
• Passion for streamlining processes and optimizing workflows.
• Mental stamina (and maybe a touch of magic) for handling last-minute chaos with style.