Executive Assistant to the CEO & Office Manager

Executive Assistant to the CEO & Office Manager

We are looking for a highly organized, proactive, and trustworthy professional to serve as Executive Assistant to the CEO and Office Manager. This role combines close strategic support to senior leadership with hands-on office management and people operations, and requires strong multitasking abilities, discretion, and excellent interpersonal skills.

Executive Assistant to the CEO

• Provide direct and ongoing support to the CEO, including complex calendar management, scheduling meetings across multiple stakeholders, and prioritizing time-sensitive matters.
• Prepare meeting materials, presentations, reports, and background documents to support executive decision-making.
• Attend meetings as needed, summarize discussions, document key decisions, and track action items to completion.
• Handle sensitive and confidential information related to the CEO’s activities, both internally and externally, with the highest level of discretion and professionalism.
• Support special projects and ad hoc initiatives assigned by the CEO, including research, coordination, follow-ups, and execution.
• Participate in executive management meetings, produce clear and actionable summaries, and oversee follow-up on projects and tasks across departments.
• Monitor progress, ensure accountability, provide status updates, and report regularly to the CEO.

Office Management

• Manage the front desk and oversee the company receptionist, ensuring smooth daily office operations and a welcoming environment.
• Handle incoming phone calls and route them appropriately; manage and triage incoming emails and messages across company systems.
• Manage office inventory, including technical equipment, office supplies, and logistical resources.
• Coordinate food and refreshment orders for general office use, meetings, and company events.
• Support various departments with changing needs and cross-functional projects, in line with company priorities.

Recruitment & People Operations

• Manage the end-to-end recruitment process, including job postings across multiple platforms, CV screening, initial candidate interviews, and coordination throughout the hiring lifecycle.
• Lead and manage employee onboarding processes to ensure smooth integration of new hires.
• Initiate and manage employee welfare and engagement activities, including company events, celebrations, birthdays, and overall employee experience initiatives.

Requirements & Skills

• Exceptional organizational and time-management skills with the ability to manage multiple priorities simultaneously.
• Strong communication skills in English (written and verbal); Hebrew is an advantage.
• High level of discretion, reliability, and attention to detail.
• Ability to work independently, take initiative, and collaborate across teams.
• Willingness to work additional hours when required.
• Previous experience in a similar role – an advantage.

Location: Tel Aviv, Alon Towers – near Hashalom train station

Employment Type: Full-time, On-site.