Executive Assistant-Temporary

Union Motors – Toyota Israel

We are seeking a Temporary Executive Assistant to support our executive team at Union Motors, Toyota’s importer in Israel.

Role Overview:

• Calendar Management: Daily management of the CEO’s calendar, as well as calendars of two additional VPs; coordinating complex multi-participant meetings and scheduling priorities
• Front Desk & Administrative Support: Welcoming guests, providing full administrative support to executives and key personnel, managing office supplies, petty cash, phone, and front desk inquiries, preparing meeting rooms, and more
• Managing International Guest Visits: Organizing and hosting visits from overseas, including hospitality, restaurant reservations, and full end-to-end visit management
• Event & Meeting Organization: Arranging hotels, external meeting rooms, sourcing vendors, and coordinating special events and meetings
• Cross-Department Collaboration: Daily coordination with Finance, HR, Sales, and other company departments
• Travel Arrangements: Booking flights and hotels for executives and guests

Requirements:

• 2+ years of experience in administrative roles
• Full proficiency in Microsoft Office applications
• Native-level English proficiency