HR Operations Manager & Executive Assistant

About the Role

Gimmonix is seeking an exceptional HR Operations Manager & Executive Assistant. This is not a standard administrative role; we are looking for a true operational partner—the "right hand" to our CXO and the "heartbeat" of our Herzliya office.

You will sit at the intersection of Executive Support, HR Operations, and Office Management. If you are a master organizer who thrives on keeping projects moving, finding top talent, and creating a great office culture, we want to meet you.

• Recruitment Funnel: Manage the hiring process: posting jobs, screening CVs, and scheduling interviews. You will be the "first filter" for quality and culture fit.
• Candidate Experience: Ensure every candidate—whether hired or not—has a professional, respectful, and communicative experience with Gimmonix.
• Onboarding: Manage the logistical side of welcoming new hires (equipment setup, welcome kits, access permissions, and orientation).

• Office Operations: Ensure the Herzliya office runs like a well-oiled machine (supplies, kitchenette, vendors, cleaning, maintenance).
• Welfare & Events: Plan and execute happy hours, team offsites, company toasts, and related social activities.
• Global Point of Contact: Serve as the primary HQ liaison for our international team members, providing operational support and maintaining ongoing communication.

• Strategic Calendar Management: Meaningful control of the CXO’s schedule, prioritizing critical meetings and resolving conflicts before they happen.
• Travel Logistics: Manage international travel arrangements (flights, hotels, transport) ensuring a seamless experience for the executive team.

• Experience: 3+ years in an Office Manager and/or HR Operations role, preferably within a High-Tech or Startup environment.
• Communication: Native-level Hebrew and excellent English (written and verbal).
• Tech Savviness: Proficiency in Google Workspace. Experience with Task Management tools (e.g., ClickUp) is a significant advantage.
• The "Switching" Ability: You must be able to switch contexts instantly—from booking a flight to speaking with a candidate to fixing a logistics issue—without losing your cool.
• Assertive Empathy: You know how to be persistent enough to get results, but pleasant enough to maintain great relationships.
• High-Level Organization: You live in the details. You anticipate problems and fix them before they become issues. You are a well-organized and high-functioning administrator.