Administrative Manager

Administrative Manager | OBERSON ARCHITECTS

Location: Herzliya (On-site)

Employment Type: Full-time

Working Hours: Sun–Thu, 09:00–18:00

Great conditions for the right candidate

OBERSON ARCHITECTS is seeking a highly organized, proactive, and people-friendly Office Manager to lead the daily operations of our architecture studio. This is a key role at the heart of the office—supporting partners, employees, and visitors while keeping everything running smoothly.

• Manage partners’ calendars, meetings, and scheduling coordination
• Welcome guests and clients; ensure meeting rooms are prepared and hosted professionally
• Handle daily administrative operations: phone calls, mail, couriers, documentation, filing, and office coordination
• Procurement and vendor management: office supplies, service providers, order tracking, and follow-ups
• Ongoing office maintenance and facilities coordination (repairs, technicians, routine needs)
• Manage software licenses/users and coordinate with external IT support when needed
• Travel/expense reports and administrative tracking (no full bookkeeping/accounting)
• Maintain and update CRM: contacts, status updates, basic tracking and follow-up reminders
• General operational support to the team as needed

• Proven experience as an Office Manager / Administrative Manager / Executive Assistant (advantage)
• Strong proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
• Experience working with CRM systems (advantage)
• Excellent organization, attention to detail, and ability to prioritize multiple tasks
• Strong communication and interpersonal skills; high service mindset and professionalism
• Hebrew: excellent | English: good (advantage)

Please send your CV to: [email protected]

• Email subject: Office Manager – Herzliya