Project Management Office (PMO) - Analyst

Job Highlight

Supporting project success through analytical and administrative expertise across the entire project lifecycle.

About The Project Office

Since 1995, UNOPS has maintained an active presence in Afghanistan, delivering efficient, agile services in support of both humanitarian response and development efforts. Prior to August 2021, the Afghanistan Country Office (AFCO) implemented projects across a broad range of sectors, including infrastructure, procurement, capacity building, and environmental protection. In response to evolving humanitarian needs, AFCO has shifted its focus to supporting life-saving initiatives and basic human needs. Current priorities include managing large-scale cash-for-work programmes, procuring emergency supplies, and providing inter-agency coordination, communication, and accountability support.

Role Purpose

The Project Management Office (PMO) Analyst provides analytical and administrative support to project and programme management processes, applying established procedures, standards and methodologies. The incumbent contributes to data collection, analysis, documentation and coordination activities across the project lifecycle. The role also focuses on ensuring that project information is accurate, timely and aligned with organizational requirements.

Functions / Key Results Expected

Development and Planning Support

• Assist in the preparation of project plans, budgets, schedules and risk registers, ensuring alignment with corporate templates and standards.
• Compile and validate baseline data, resource inputs and other information required for project planning and design.
• Support the development of simple tools and trackers for resource allocation and delivery forecasting.
• Maintain updated records of project documentation and assist in the review of project initiation materials for completeness.
• Support the identification of basic risks and issues by gathering information and presenting it to supervisors for analysis.
  
  

• Provide administrative and logistical support to the initiation and closure of projects, ensuring compliance with UNOPS procedures.
• Maintain project documentation in corporate systems (e.g. oneUNOPS) and ensure data accuracy.
• Assist in tracking project milestones and closure requirements, including asset transfer lists, final reports and archiving of documentation.
• Support coordination between project teams and support services during start-up and closure activities.
  
  

• Collect, compile and verify project performance data for inclusion in progress reports and dashboards.
• Prepare summary tables, charts and visuals to support performance analyses.
• Assist in ensuring that project performance indicators and milestones are regularly updated in corporate systems.
• Conduct preliminary checks for data consistency, completeness and accuracy, flagging any discrepancies for supervisor review.
• Support routine report preparation for management and donor requirements.
  
  

• Assist in maintaining stakeholder contact lists and profiles, and support the preparation of communication materials and reports.
• Coordinate logistical arrangements for meetings, workshops and training sessions.
• Prepare meeting minutes, notes and summaries of discussions to ensure accurate documentation of decisions and follow-up actions.
• Support internal communication within the PMO, ensuring timely distribution and filing of relevant information.
  
  

• Verify the completeness, accuracy and proper formatting of project documentation in accordance with UNOPS standards.
• Maintain quality checklists and tracking tools to monitor compliance with project management requirements.
• Assist in document control processes, ensuring proper versioning and archiving of key project records.
• Support internal reviews and audits by organizing and providing the required information and documentation.
  
  

• Support the organization, facilitation and delivery of training and learning sessions on project management.
• Participate in knowledge-sharing initiatives and Communities of Practice (CoPs), contributing insights and lessons learned.
• Conduct research on project management-related topics and contribute to the drafting of reports, summaries and briefing notes
  
  

• Bachelor’s degree (or equivalent) in any discipline with 2 years of relevant experience OR
• Master’s degree (or equivalent) in any discipline with 0 years of relevant experience is required.
  
  

• A globally recognized professional certificate or membership in Project Management is desired.
  
  

• Relevant experience is work in project management or related areas.
• Demonstrable proficiency in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems is required
  
  

• Experience of working in multicultural environments or UN system organizations in a developing country is desired.
• Experience in development or humanitarian contexts is desired.