Administrative Assistant

Company Description

BigArch is a leading boutique AI company that specializes in developing advanced algorithmic solutions and end-to-end AI systems. With expertise in areas such as artificial intelligence, natural language processing (NLP), machine learning, and data infrastructure, BigArch addresses real-world challenges for industry leaders. Our team combines innovation, academic rigor, and impactful engineering to deliver cutting-edge technologies and scalable solutions. Based on a commitment to precision, performance, and strategic insight, BigArch is dedicated to advancing AI research and practical applications.

Role Description

We are looking for an energetic, organized, and service-oriented Executive Assistant to join our team and take ownership of managing the calendars of the company’s CEO and executive leadership.

This is a great opportunity for someone with at least two years of administrative or executive support experience who’s eager to grow in a dynamic, people-focused environment.

Responsibilities

• Calendar management – Managing complex schedules for the CEO and executive team, including coordinating meetings with internal and external stakeholders 
• Providing general administrative support and assisting with the day-to-day office operations 
• Supporting HR department with administrative tasks 
• Assisting with the onboarding logistics for new employees 
• Helping plan and execute company events and HR activities as needed 

Requirements

• At least 2 years of experience as an administrative or executive assistant, including managing multiple complex calendars (experience in high-tech or relevant military service – an advantage) 
• Excellent command of both Hebrew and English 
• Proficiency in Microsoft Office
• Strong organizational skills, attention to detail, and a high sense of responsibility 
• A service-oriented mindset, excellent interpersonal communication, and strong people skills 
• Availability for an on-site, full-time role (not hybrid), Sunday–Thursday, 8:30–16:30 (some flexibility possible)