Employee Experience, Office Manager & PA to the CEO

About ZoomREI

ZoomREI is a fast-growing, tech-driven real estate investment company reshaping how residential real estate is bought, sold, and scaled across the U.S. markets. We move fast, think big, and operate with an entrepreneurial mindset where innovation, ownership, and high performance fuel everything we do.

About the Role

We’re looking for the heart of our office - someone who lives and breathes people, culture, and great employee experiences.

As our Employee Experience, Office Manager & PA to the CEO, you’ll be the person everyone relies on: the one who builds community, elevates daily life in the office, strengthens culture, and keeps our fast-paced operations running smoothly.

You’ll own everything that makes ZoomREI feel like ZoomREI - the vibe, the energy, the culture, the celebrations, the smooth onboarding, the organized office, and the day-to-day experience that makes people love coming to work.

This is a high-impact role at the center of our growth and our culture.

What You’ll Own & Lead:

Employee Experience & Welfare

• Design and deliver a year-round employee experience strategy that boosts connection, culture, and belonging both in the Israeli and American team.
• Own the welfare budget and bring it to life through creative Happy Hours, cultural events, holidays, and milestone celebrations.
• Lead internal communication and help strengthen ZoomREI’s values across teams.
• Partner with department heads on team-building and departmental engagement activities.
• Produce flagship company events summer, winter, and major company-wide gatherings.

HR Support

• Lead a seamless, memorable onboarding experience that makes every new employee feel instantly at home.
• Manage system setup, documentation, and onboarding agendas.
• Keep the Accountability Chart, HRIS and ATS updated and aligned.
• Coordinate structured offboarding and ensure smooth transitions.
• Support recruitment operations through initial candidate communication, PI assessments, and interview scheduling.

Office Operations

• Own the entire “look & feel” of the office to create a vibrant, clean, inspiring environment every day.
• Oversee all office operations: inventory, logistics, weekly purchasing, vendor management, and facilities.
• Maintain strong relationships with building management and cleaning teams.
• Manage meeting room calendars, catering, workshops, and cross-team operations.
• Track office expenses and maintain operational discipline.

Executive Assistant to the CEO

• Provide strategic calendar management and administrative partnership to the CEO.
• Coordinate internal and international meetings.
• Handle business travel, logistics, and itineraries.
• Submit expenses (Ramp) and support high-level operational tasks.
• Maintain the CEO’s workspace and ensure daily readiness.

What We’re Looking For

• Experience in office management, welfare, operations, or EA roles.
• Full-time on-site availability (Sun/Tue/Thu 09:00–18:00, Mon/Wed 13:00–22:00) - with flexibility in the hours.
• Fluent both in English ad Hebrew
• Exceptionally organized, detail-oriented, and service-driven.
• Creative, energetic, people-loving - the person who brings good vibes and gets things done.
• A proactive “owner,” not a “task taker,” who thrives in a fast-growing environment.
• Tech Savvy