Chief of Staff & Executive Assistant to the CEO

About the Role

We are looking for a highly capable Chief of Staff & Executive Assistant to the CEO to work closely with the CEO and senior management of the leading and largest e-commerce company in its market.

This is a high-impact, hands-on role combining executive support with independent project ownership, operational execution, and company-wide coordination.

The position requires a sharp, execution-oriented professional who acts as a force multiplier for the CEO—bringing structure, follow-through, and clarity across key priorities in a complex, high-scale organization.

Key Responsibilities

CEO & Executive Support

• Manage the CEO’s calendar, priorities, travel, and logistics with exceptional attention to detail.
• Coordinate calendars and scheduling across senior leadership and external parties.
• Prepare meeting agendas, materials, summaries, and action items
• Ensure execution and follow-up on decisions made by the CEO and executive management

Chief of Staff / Business Execution

• Lead and manage independent, cross-functional projects on behalf of the CEO
• Track company-level initiatives, strategic priorities, and deadlines
• Act as a central coordination point between the CEO, senior leadership, internal teams, and external partners
• Support planning processes, management routines, and executive decision-making
• Assist with executive presentations, internal communications, and leadership materials

Operational Excellence

• Create structure, order, and operational discipline in a high-scale, multi-team environment.t
• Identify execution gaps, risks, and bottlenecks and proactively address them. Em.
• Maintain the highest standards of confidentiality, professionalism, and reliability.

Requirements

• Native-level English (spoken and written)
• Proven experience as a Chief of Staff, Executive Assistant to a CEO, or similar senior executive support role
• Strong project management, prioritization, and execution skills
• Ability to manage multiple parallel priorities with accuracy and sound judgment
• High level of discretion, integrity, and trustworthiness
• Strong business judgment and problem-solving mindset
• Experience with Shopify – an advantage

Advantages

• Experience in large-scale e-commerce, retail, tech, or complex organizations
• Experience working closely with executive leadership teams
• High proficiency with productivity, planning, and collaboration tools