Office Manager & Executive Assistant to the CEO and Management Team (747241)

Office Manager & Executive Assistant to the CEO and Management Team

(Maternity Leave Cover with Option for Extension)

SpearUAV is a leading Israeli defense company founded in 2017, serving as a system house for the development and manufacturing of loitering munition systems and additional capabilities for battalion-level units and strategic platforms.

The company is experiencing significant growth and currently employs approximately 65 employees. Our offices are located in Ramat HaHayal, Tel Aviv.

We are looking for an Office Manager & Executive Assistant to the CEO and Management Team.

This is a highly impactful role and serves as the “face of the company.”

The position includes full responsibility for office management, CEO calendar management, company visibility, and administrative support across multiple domains, including employee welfare and finance.

Office Management & Administration

• Coordination of meetings, meeting rooms, and availability tracking
• Hosting meetings: refreshments, hospitality, and office presentation
• Onboarding of new employees – issuing Cibus cards, timeclock etc.
• Coordination of international travel (flights, insurance, etc.)
• Responsibility for cleaning services and overall office appearance
• Office procurement: food supplies, office equipment etc.

Executive Assistant to the CEO & Management

• Full management of the CEO’s calendar
• Scheduling meetings and agendas
• Preparation of materials and follow-up on execution
• Responsibility for memorial and heritage-related activities following October 7

Employee Welfare & Engagement (in coordination with the HR Director)

• Initiating and producing company events and Happy Hours
• Managing holiday gifts and ongoing employee gifts (holidays, birthdays, births, etc.)

Finance Department Support

• Assistance with various payments (municipal taxes, electricity, etc.)
• Working with external vendors
• Bank transfers and related administrative support

Liaison with the Israeli Ministry of Defense

• Administrative handling of various matters (with emphasis on security clearances) in coordination with the company Security Officer
• Entry permits to institutions in Israel and abroad
• Coordination of security debriefings

Requirements

• At least 3 years of experience in a similar role within a technology company – mandatory
• Proven experience working with senior executives – mandatory
• Experience in a defense company – significant advantage
• Full proficiency in Microsoft Office – mandatory
• Experience with Canva – advantage
• Good English (reading, writing, and speaking); additional languages – advantage
• Highly organized, responsible, proactive, able to work independently and as part of a team, with strong system-wide perspective.

👉 Join us and play a central role at the heart of our company.