Office Administration Manager

Office & Administration Manager

Location: Yoqneam, Israel

Position Type: Half or Full-time

Reports to: CEO / COO / VP GTM 

About the Role:

We are looking for a highly organized, proactive, and detail-oriented Office & Administration to join our team. This role is ideal for someone who thrives in a fast-paced environment, enjoys working across multiple functions, and can take full ownership of operational, administrative, and financial processes. You will play a key role in ensuring smooth day-to-day operations, supporting management, and maintaining efficient internal workflows.

* Oversee daily office operations and ensure a productive work environment.

* Manage relationships with suppliers, service providers, and contractors.

* Coordinate internal logistics, company events, travel arrangements, and team activities.

* Support onboarding and offboarding processes for new employees.

* Implement and maintain office policies, procedures, and operational systems.

* lead generation

Administrative Support

* Provide executive support to the CEO and leadership team as needed.

* Manage scheduling, calendars, and meeting coordination.

* Prepare documents, presentations, reports, and internal communications.

* Maintain company records, contracts, and compliance documentation.

Financial Administration

* Assist with budget tracking, expenses, and financial planning.

* Manage invoices, vendor payments, reimbursements, and purchase orders.

* Work closely with external accountants/bookkeepers and oversee monthly financial reconciliations.

* Support payroll processes and employee expense reports.

* Monitor cash flow, financial documentation, and operational KPIs.

Requirements

* 3+ years of experience in office management, operations, finance administration, Marketing ops or similar roles.

* Strong organizational skills with exceptional attention to detail.

* Excellent verbal and written communication skills in English (Hebrew is a plus).

* High proficiency with Google Workspace / Microsoft Office and financial tools (e.g., Excel, ERP systems).

* Ability to multitask, prioritize, and work independently in a dynamic environment.

* Strong interpersonal skills and a service-oriented mindset.

* High level of discretion, professionalism, and integrity.

What We Offer

* A key role with real responsibility and ownership.

* A dynamic, innovative work environment in a growing company.

* Opportunity to work closely with leadership and influence company operations.