Bookkeeper

Bookkeeper U.S. based company

Position Overview:

We are seeking for a highly experienced and detail-oriented Bookkeeper to manage the

complete day-to-day accounting operations of a U.S.-based company, while being

located in Israel. The ideal candidate is mature, trustworthy, analytical, and capable of

managing the full accounting cycle independently with minimal oversight.

Prior hands-on experience with U.S. bookkeeping, payroll, and tax processes is

mandatory.

This role requires excellent organizational skills, strong attention to detail, and the ability

to work across time zones and collaborate effectively with U.S.-based finance partners

and CPAs.

Key Responsibilities:

Accounts Payable (AP):

• Enter, code, and process vendor invoices in the accounting system.
• Match invoices with purchase orders and receiving documents. Create accruals for missing vendor invoices for month-end if needed.
• Prepare bi-weekly and monthly payment runs (ACH, wire transfers, checks).
• Maintain vendor records, monitor balances, and resolve discrepancies.

Accounts Receivable (AR):

• Generate and send customer invoices in coordination with sales and operations; verify sales order status to ensure all invoices are issued.
• Manage collections and follow up on overdue accounts.
• Record customer payments and monitor AR aging.

Banking & Reconciliation:

• Reconcile all bank accounts, credit cards, and petty cash monthly, providing records in a timely manner to management.
• Record and classify daily transactions.
• Maintain cash flow tracking and forecasting worksheets.

Payroll & amp; Employee Expenses:

• Collect payroll data and upload to payroll provider for management approval.
• Validate hours, deductions, and benefits entries.
• Track and process reimbursements and employee expense reports in compliance with company policy.
• Reconcile payroll accounts and ensure tax filings are accurate.

Financial Reporting & amp; Month-End Close:

• Prepare monthly trial balance, journal entries, and accruals.
• Support CFO with monthly P&L, balance sheet, and cash flow reports.
• Prepare schedules and reconciliations for quarterly reviews and annual audits.
• Maintain fixed asset schedules and depreciation entries.

Compliance & amp; Tax:

• Prepare and file monthly/quarterly sales tax returns.
• Maintain records to support state, federal, and regulatory filings.
• Assist external accountants with required documentation.

Other Responsibilities:

• Maintain organized digital and physical accounting records.
• Implement process improvements for efficiency and accuracy.
• Provide ad-hoc financial data and reports to management when requested.
• Due to the company’s U.S. operations, this role requires flexibility in scheduling, including remote work during evening hours (approximately 2–3 times per week) to ensure overlap with U.S. teams.

Qualifications:

• Bachelor’s degree in accounting, finance, or a related field preferred.
• 3+ years of hands-on bookkeeping/accounting experience in the U.S. market- Must. preferably in small to mid-size companies.
• Prior experience supporting companies with U.S. and international management- Must
• Strong working knowledge of ERP/accounting systems.
• Proficiency in Microsoft Excel (pivot tables, lookups, reconciliations).
• Experience with ADP or similar payroll platforms.
• Demonstrated ability to manage full-cycle AP/AR and month-end close.
• Strong organizational skills and meticulous attention to detail.
• Excellent written and verbal communication skills.
• Self-driven, mature, and able to manage priorities independently.