Finance and Administration Associate

Overview

***This is an NBN Connect post on behalf of another organization.

The Finance and Administration Associate will play a key role in supporting the organization’s financial and administrative operations, ensuring the smooth management of day-to-day financial processes, vendor and client transactions, reporting, and other operational functions that sustain the organization’s work across its U.S. and Israeli entities.

The ideal candidate is highly organized, detail-oriented, and proactive, with strong financial and administrative skills.

This full-time, in-person position is based in our Jerusalem office and reports to the Vice President, Finance and Administration.

CORE RESPONSIBILITIES

Accounts Payable (50%)

• Manage accounts payable processes, including vendor payments, staff reimbursements, and credit card reconciliations for both U.S. and Israeli entities.

• Oversee vendor agreements and payment schedules to ensure accuracy, timeliness, and compliance with internal procedures.

• Maintain up-to-date financial records and support the preparation of expense and budget reports.

Accounts Receivable (30%)

• Manage accounts receivable processes across U.S. and Israeli entities, including invoicing, tuition payments, and incoming contributions.

• Track and follow up on client and program payments to ensure timely collection and accurate reporting.

• Maintain accurate records and coordinate with relevant staff to support financial reporting and audits.

Additional Responsibilities (20%)

• Provide comprehensive support to the VP, Finance and Administration, across all finance- and administration-related tasks.

• Update and maintain quarterly cash flow projections.

• Assist in preparing materials for both U.S. and Israel financial audits.

• Coordinate with U.S. and Israeli bookkeepers as needed.

• Manage staff tracking systems, including the collection of monthly timesheets and the maintenance of vacation and professional development records.

• Support the administrative needs of the Israel-based office as required.

REQUIRED SKILLS AND QUALIFICATIONS

• Strong command of Microsoft Excel (required); experience with QuickBooks is an advantage.

• Learned and applied experience in bookkeeping and accounting processes, including accounts payable and receivable.

• High proficiency with general office and collaboration software (Microsoft Office, Google Workspace, Monday.com, etc.).

• Strong organizational and financial management skills with a high level of accuracy and attention to detail.

• Excellent written and verbal communication skills in English (mother tongue level) and comfortable fluency in Hebrew.

• Strong time management and multitasking abilities; able to meet deadlines while managing multiple priorities.

• Proactive, reliable, and resourceful, with the ability to anticipate needs and take initiative.

• Demonstrated integrity and discretion in handling confidential financial information.

POSITION DETAILS

• The office policy is that Jerusalem-based team members are present in the office in Talpiot, Jerusalem, 5 days a week.

• This is a full-time position starting January 5, 2026, with standard work hours of 9:00-17:00 from Sunday to Thursday.