Office Manager

About Us

We create solutions that support data-driven trust in global IP through measurable outcomes - empowering IP professionals to optimize networks, safeguard portfolios, and achieve superior results through data and technology.

Location

We are located in the brand-new Azrieli Office building in Modiin, right next to the Azrieli Mall and just steps away from the train station!

What you will be doing:

As the central point of contact in our office, you will play a key role in creating a welcoming and efficient environment for employees, candidates, clients, and vendors. Your responsibilities will include managing front desk duties, overseeing facility needs from start to finish, and ensuring the office space is optimized for comfort and productivity. You will coordinate travel arrangements, including flights, hotels, and expense reporting, and support company events and initiatives that enhance the overall employee experience. In addition, you will provide administrative support to various teams, helping with scheduling, correspondence, and day-to-day operations, while contributing to a smooth, well-organized, and positive workplace. Your role will be essential in ensuring both the office and our employees have what they need to thrive.

Who are you?

You thrive on keeping things running seamlessly and love turning logistical challenges into opportunities to shine. With exceptional attention to detail, you catch the small things that make a big difference, ensuring nothing is overlooked. You’re service-oriented, enjoy collaborating with others, and take pride in finding practical solutions that make your teammates’ work easier. Naturally proactive, you anticipate potential issues and act before they become problems. You adapt effortlessly in a fast-paced environment and take satisfaction in executing every task with precision. You understand that your work directly shapes the employee experience, helping create a smooth, welcoming, and efficient workplace where everyone can do their best. Fluent in both English and Hebrew, you communicate clearly and confidently in every situation.

Key Roles and Responsibilities

• Serve as the main point of contact for all employee-related office needs.
• Coordinate with building management\external vendors to ensure the office is well-maintained and fully operational.
• Monitor office inventory and manage supplies to ensure everything is stocked and organized.
• Handle travel arrangements for employees, including booking and post-travel expense report processing.
• Manage relationships with office vendors and conduct market/vendor research as needed.
• Support administrative, social, and wellness initiatives, including together hours, food orders, holiday packages, events, and more.
• Assist other departments with various administrative tasks and special projects as required.

Requirements:

• High level of communication both in English and Hebrew
• 1 - 2 years experience in an office administration position
• Excel skills
• Tech-Savvy
• Work day are Sun-Thurs, in office