Operation & Accounting Assistant (Part-time) Japanese/English Bilingual

Job Description

Part-time: About 20h/week

Language: Japanese/English Bilingual

The Operations & Accounting Assistant provides comprehensive administrative support across multiple departments conducting duties with accuracy, integrity, and confidentiality while following company policies and procedures.

The role involves close administrative coordination to the General Manager, external accountants, and headquarters to ensure proper documentation and reporting. Additionally, the position supports office operations and expatriate onboarding, requiring strong organizational skills and the ability to manage multiple priorities effectively.

Role & Responsibilities

AP/AR/Payroll Support

• Verify invoices, process payments, and reconcile vendor accounts.
• Support A/P with invoicing, receipts, and balance reconciliations.
• Prepare payroll entries, deductions, and benefits; reconcile payroll accounts.
  
  

• Create, review, and reconcile vendor invoices to ensure accuracy, proper documentation, and compliance.
  
  

• Assist in preparing and organization documentation for audits; maintain compliance records and coordinate documentation requests.
  
  

• Assist with tax prepayments, payments, and management of business licenses and renewals.
• Support vendor and contractor payment reporting, including IRS Form 1099 preparation and submission.
  
  

• Support office operations, including procurement and vendor contract management.
• Coordinate expatriate onboarding, relocation, orientation, and IT/mobile access.
• Maintain procedures and documentation for office operations and expatriate support.