Executive Assistant to the Superintendent (Maternity Leave)

Main Responsibilities

To support the Superintendent, Board, Faculty, Staff, and the Leadership Team through collaboration

on projects, providing high-level administrative and clerical support, and partnering to create a

culture that aligns with the School’s mission and vision. This position will:

Superintendent Office

● Function as general office manager: prepare materials, manage timelines, and maintain

records of all critical functions and dates for the Superintendent.

● Coordinate and manage the Superintendent's calendar, schedule appointments, and handle

correspondence independently.

● Coordinate and manage all-school events, drills, and professional learning calendars.

● Act as a point of contact for internal and external communications, ensuring all incoming and

outgoing communications are directed appropriately.

● Assist with organizing special projects, meetings, and events, including logistics and materials

preparation.

● Manage digital processes for required organizations, such as NESA and MSA, and other

school-related documentation, including grants.

● Handle travel arrangements for the Superintendent and other administrators, including

securing quotes and managing travel logistics.

● Translate or organize translation of documents and communications from Hebrew to English,

as necessary.

● Create and collaborate with the Superintendent on community presentations.

Additional Leadership Support

● Collaborate with the Deputy Superintendent to support administrative tasks.

● Collaborate with the Director of Finance and Operations to support administrative tasks.

Board

● Provide administrative support during Board meetings, including drafting communications and

recording minutes.

● Support the Superintendent in the preparation of Board and Committee agendas, minutes, and

related documents.

● Ensure that all Board documents and communication structures are organized and updated.

● Support the search for a new Superintendent for the 2027-2028 school year.

• And any other duties as assigned by the supervisor.

Qualifications

● A Bachelor’s degree is required; a Master’s degree is preferred.

● Proficiency in English and Hebrew, both written and verbal.

● Extensive experience with Google Workspace, Microsoft Office, Adobe Acrobat, and internet

search engines.

● Strong organizational skills with the ability to multitask and manage time effectively.

● High level of availability and flexibility to handle urgent and unexpected matters.

● Strong interpersonal and communication skills, both written and verbal.

● Ability to work independently, manage confidential information, and meet deadlines.

Key Competencies

● Futures Thinking and demonstrates initiative and leadership

● Systems thinking and the ability to analyze and utilize data effectively.

● Critical thinking and problem-solving abilities.

● Strong listening and communication skills.

● Ability to work under pressure and in a complex environment.

● Friendly and service-oriented disposition

Child Protection

WBAIS is committed to safeguarding and promoting the welfare of children and young people and

expects all staff and volunteers to share this commitment. Aligned with the recommendations of the

International Task Force on Child Protection, we hold ourselves to a high standard of effective recruiting

practices with specific attention to child protection.

Position Details

Reports to: Superintendent

Job Capacity: 100%

Start Date: January/February for approximately six months, perhaps longer (maternity leave)

● Regular working hours from 07:45 - 16:30, Monday through Thursday, and 08:00 - 15:00 on Friday,

with additional hours as required for Board and Committee meetings.

● The position is based in the Superintendent’s reception and office area. (Even Yehuda)

● A competitive salary and benefits package will be provided based on experience and

• qualifications.