Personal Assistant to the CEO & Executive Secretary

We are seeking a highly organized, proactive, and discreet Personal Assistant to the CEO & Executive Secretary to serve as the central administrative figure in our company. This dual-role position is pivotal in ensuring the smooth operation of executive-level activities and company-wide administrative functions. The ideal candidate will be a trusted partner to the CEO and a key liaison across departments, embodying professionalism, agility, and confidentiality.

Key Responsibilities

Executive Support to the CEO

• Manage the CEO’s calendar, travel arrangements, and daily schedule.

• Coordinate internal and external meetings, including board meetings and investor relations.

• Prepare briefing materials, presentations, and reports for the CEO.

• Handle confidential communications and documents with discretion.

• Act as a gatekeeper and point of contact for the CEO.

Executive Secretary Duties

• Oversee all administrative operations and office management.

• Maintain company records, legal documents, and compliance files.

• Support senior leadership with scheduling, logistics, and documentation.

• Organize company-wide events, executive offsites, and leadership meetings.

• Liaise with external vendors, legal counsel, and service providers.

Qualifications

• Proven experience as a PA, Executive Assistant, or Executive Secretary in a global company.

• Exceptional organizational and multitasking skills.

• Fluent in Hebrew and English (spoken and written).

• Strong proficiency in Microsoft Office and digital collaboration tools.

• High level of discretion, professionalism, and interpersonal skills.

Preferred Attributes

• Experience in media, entertainment, or international business environments.

• Ability to anticipate needs and solve problems independently.

• Strong writing and communication skills.

• Familiarity with HR or legal processes is a plus.

Full-time position from our offices in Tel Aviv.

Open to Flexible working hours.

Please send CV to: [email protected]