Operations & Events Coordinator

The British Embassy in Israel is part of a worldwide network, representing British political, economic and consular interests overseas and has an exciting opportunity for an Operations & Events Coordinator under the UK Israel Tech Hub (UKITH).

This is an excellent opportunity for a highly-motivated individual to join and support the innovative UK Israel Tech Hub (UKITH) at the British Embassy Tel Aviv. The UKITH is a high-profile initiative aimed at developing new methods of economic diplomacy; driving growth by facilitating tech partnerships, directing Israeli start-ups to validate and develop technologies with the UK market.

The Operations and Events Coordinator will support the UKTIH’s operations management including events and activities on cross team projects, organisational software management (i.e. website, CRM), project monitoring and evaluation, and daily office management.

Join a dynamic team, working in a hybrid working environment and focusing on tech diplomacy and open innovation.

The Operations and Events Coordinator will report directly to the Deputy Director UKITH.

Duties and responsibilities: 

Events & Activity Management

• Manage operations and logistical production of UKITH events and activities such as delegations, workshops, webinars and receptions – including venue hire, hotel bookings, tech support, producing comms materials, etc.
• Support cross-Embassy activity such as visits and events including managing guest lists, onsite support at events, preparing materials for guests.
• Provide budget management support of events and activities – track and report on financial activity and ensure timely incomes and expenditures

Operational Management

• Manage UKITH’s IT systems database, CRM and file-sharing systems
• Monitor and update UKITH website
• Monitor & Evaluate activity including – pre-post event surveys, activity reporting and conclusions, tracking metrics, and producing the annual report
• Lead on cross-team training / learning & development activities
• Cross-team procurement lead
• Play a key role in producing and distribution of UKITH public communications including newsletters and annual reports

The above list is not exhaustive, and the jobholder will be required to be flexible and take on other ad hoc tasks as required, including participating in the Embassy’s emergency planning and any other response to a crisis affecting UK Citizens. 

Key behaviours required:

• Delivering at Pace - Take responsibility for delivering timely and quality results with focus and drive.
• Working Together - Form effective partnerships and relationships with people both internally and externally, from a range of diverse backgrounds, sharing information, resources and support.
• Changing and Improving - Seek out opportunities to create effective change and suggest innovative ideas for improvement. Review ways of working, including seeking and providing feedback.
• Seeing the Big Picture - Understand how your role fits with and supports organisational objectives. Recognise the wider Civil Service priorities and ensure work is in the national interest.

Essential qualifications, skills and experience  

• Fluent English (written and spoken); Hebrew (professional proficiency).
• 1+ years of experience in organising events or complex projects with multiple stakeholders.
• Experience in office management.
• Experience in procurement and budget / forecasting.
• Proven high level organisational and administrative skills, including great attention to detail.
• Strong IT skills including Office, Google suite, wordpress, CRM, and project management, and AI tools.
• Strong interpersonal and team working skills as well as ability to work with senior personnel.

Attributes

• A self-starter attitude; initiative and creativity, “out of the box” thinking approach.
• A positive, energetic, optimistic attitude, and not afraid to roll up your sleeves.
• Excellent team player, able to interact cross-functionally and remotely at different levels and adapt to the cultural nuances between different audiences in business both in Israel and the UK.
• Ability to work effectively under pressure and handle multiple tasks.

Desirable qualifications, skills and experience  

• A strong interest in Israeli innovation. Prior knowledge of the Israeli Tech Ecosystem, including start-ups, investment community, accelerator / incubator programmes, industry experts and emerging trends.
• Knowledge of the UK market, companies and tech ecosystem. 
• International work / study experience.
• Experience in content curation or social media management.