Administrative Assistant

Job Description Summary ---

THIS IS A PART TIME JOB - 27.5 HOURS A WEEK

Under general supervision, this position is responsible for performing and overseeing various administrative tasks, providing essential support to staff, and assisting with coordinating meetings and activities within the Office of the President. This includes acting as a welcoming presence for external visitors and ensuring smooth operations during the District Board of Trustees' regular and special meetings. The role involves troubleshooting issues on the day of meetings, assisting with coordination between the Office of the President and the senior leadership team, and performing administrative tasks such as ordering supplies.

This position requires exceptional organizational skills, the ability to manage multiple complex tasks efficiently, excellent communication skills, and the ability to handle highly sensitive and confidential information with professionalism and discretion.

Minimum Requirements:

Minimum Qualifications:

• High School Diploma. An associate’s degree is preferred.
• Three to five years of administrative executive office support or related experience required.
• An equivalent combination of experience and education may be considered.

Essential Functions:

• Provides administrative support within the Office of the President and acts as a liaison with various departments to resolve operational and administrative issues.
• Coordinates facilities requests, assists with procurement and purchasing activities, and ensures the timely completion of administrative tasks.
• Prepares and edits agendas and meeting minutes based on direction.
• Organizes meetings, appointments, and other activities.
• Assists with the preparation of reports, gathers information, and performs general administrative tasks as directed.
• Maintains a clean, organized, and professional reception area; sorts, screens, and distributes mail and responses to inquiries.
• Performs other related duties as required.
• Knowledge, Skills, & Abilities:
• Strong working knowledge of general office practices and procedures.
• Ability to identify and address the needs of the unit and take responsibility.
• Proficient in office software (e.g., Microsoft 365, spreadsheets, and data analysis).
• Strong interpersonal and communication skills to effectively represent the work area.
• Ability to exercise the utmost confidentiality in every aspect.