Office Manager

Description

Key Responsibilities

• Oversee day-to-day office operations to ensure a smooth and efficient work environment.
• Manage office supplies, vendor relationships, and general upkeep.
• Coordinate meetings, travel arrangements
• Serve as the primary point of contact for all office-related needs, including equipment, and supplies
• Coordinate with vendors, service providers, and building management for maintenance, deliveries, and office services
• Support recruitment processes including scheduling interviews and conducting screening interviews
• Support onboarding of new employees by preparing workstations, access badges, and welcome materials
• Maintain and update employee records and HR documentation.
• Assist with benefits administration, and employment related queries.
• Promote and support a positive workplace culture and employee engagement activities including organizing internal events and team activities.
• Process invoices, reimbursements, and manage accounts payable/receivable workflows.
• Handle and support bookkeeping procedures for office expenses, preparing weekly and monthly reports for the management, filing documents for further submission for audit.
• Support payroll preparation and collaborate with any external payroll/accounting vendors.
• Assist with monthly reconciliations, budget monitoring, and financial reporting where needed.
• Ensure all office contracts, insurances, and legal documents are up to date and filed correctly
• Provide administrative support to leadership and departments as needed
  
  

• Bachelor’s degree in Business Administration, HR, or related field.
• 3–5 years of experience in office administration
• Understanding of basic HR practices
• Proficient in MS Office Suite & Google WorkspaceExcellent organizational, multitasking, and communication skills.
• Discreet, trustworthy, and comfortable handling confidential information.
• Excellent written and spoken English
  
  

• Hybrid work flexibility
• Competitive compensation and benefits
• Opportunity to contribute to multiple business areas
• Collaborative and supportive team culture
• Growth and learning opportunities across various functions