Office Manager & Collections

About the Company

Prometheus Financial Advisory is an independent economic and financial advisory firm. We specialize in creative, high-impact solutions that deliver real value to our clients. Our work spans a wide range of companies – from early-stage startups in fundraising and product development, to mature companies navigating mergers, acquisitions, and public offerings. Our team is growing, and we are looking for a strong operational professional to play a key role in our day-to-day activity.

About the Role

If you’re the kind of person who keeps everything running smoothly behind the scenes - this role is for you! We at Prometheus Financial Advisory are looking for an Office Manager & Collections to join our team. This is a hands-on role with real responsibility and real impact. A position for someone who enjoys operations, finance, systems, and working closely with people.

Responsibilities

• Manage the day-to-day operations of the office
• Take full ownership of collections, billing, invoices, and payment follow-ups
• Work closely with our CRM system and operational reports
• Communicate with clients, vendors, and our accounting firm
• Lead the operational IT side and work with external IT providers
• Manage petty cash, vendors, and ongoing expenses
• Support operational HR processes such as onboarding, offboarding, and time reporting

Qualifications

Someone highly organized, sharp, and detail-oriented, who can manage multiple tasks at once.

Required Skills

• High sense of ownership and ability to work independently
• Strong proficiency in Microsoft Office applications
• Comfort working with numbers and financial processes
• Strong technical orientation and ease working with systems and IT
• Excellent interpersonal and communication skills
• Previous experience in office management and or collections is a strong advantage
• Bachelor’s degree - an advantage.

Preferred Skills

If you enjoy being the backbone of an organization, love combining big-picture responsibility with attention to detail, and are looking for a meaningful role with real impact - we’d love to hear from you.

Equal Opportunity Statement

We are committed to diversity and inclusivity.