Receptionist

Why work at Nebius

Nebius is leading a new era in cloud computing to serve the global AI economy. We create the tools and resources our customers need to solve real-world challenges and transform industries, without massive infrastructure costs or the need to build large in-house AI/ML teams. Our employees work at the cutting edge of AI cloud infrastructure alongside some of the most experienced and innovative leaders and engineers in the field.

Where we work

Headquartered in Amsterdam and listed on Nasdaq, Nebius has a global footprint with R&D hubs across Europe, North America, and Israel. The team of over 800 employees includes more than 400 highly skilled engineers with deep expertise across hardware and software engineering, as well as an in-house AI R&D team.

Role Overview

The Receptionist will be the first point of contact for all visitors and employees, providing a welcoming and professional atmosphere at the office. This role involves managing the reception area, handling incoming communications, and supporting administrative tasks to ensure the office runs smoothly. The Receptionist will play a key role in maintaining a positive and organized office environment.

Key Responsibilities

Front Desk & Guest Management:

Greet and welcome visitors in a friendly and professional manner.

Direct visitors to the appropriate departments or meeting rooms.

Ensure the reception area is always clean and well-maintained.

Communication & Correspondence

Handle incoming calls, emails, and inquiries, directing them to the appropriate team member.

Manage incoming and outgoing mail, packages, and deliveries.

Ensure clear and timely communication between departments and external parties.

Meeting & Office Coordination

Coordinate meeting room bookings and ensure rooms are prepared for meetings.

Assist with scheduling meeting logistics, including equipment setup and catering needs.

Manage office supplies and coordinate ordering of materials as needed.

Administrative & Operational Support

Assist with office administrative tasks such as invoice uploads, managing office inventory, and processing supplier payments.

Help with minor office maintenance reporting, such as broken furniture or equipment.

Support internal events and assist with organizing catering and event setup.

Parking & Security Management

Monitor and manage the office parking spaces, ensuring proper use and availability.

Help with coordinating access for visitors and ensuring security protocols are followed.

Key Qualifications & Experience

Must-have requirements:

Proven experience in a front desk or receptionist role.

Strong customer service skills with the ability to interact with visitors and employees professionally.

Excellent communication skills, both written and verbal.

Strong organizational skills and ability to manage multiple tasks simultaneously.

Proficiency in office software (e.g., MS Office, email systems).

Fluent in English and Herbrew, both written and verbal.

Preferred qualifications:

Previous experience in a corporate or B2B environment.

Experience with office management systems or software.

Familiarity with office security protocols.

Competencies & Behavioral Traits

Friendly, approachable, and professional demeanor.

Strong attention to detail and organizational skills.

Proactive and capable of managing multiple tasks in a fast-paced environment.

Ability to maintain confidentiality and adhere to office policies.

Adaptable to shifting priorities and able to work in a dynamic environment.

What we offer

• Competitive salary and comprehensive benefits package.
• Opportunities for professional growth within Nebius.
• Flexible working arrangements.
• A dynamic and collaborative work environment that values initiative and innovation.

We’re growing and expanding our products every day. If you’re up to the challenge and are excited about AI and ML as much as we are, join us!