Operations Administrator

Microbot Medical is a cutting-edge medical device endovascular robotic surgery company. We are seeking an experienced, motivated Operations Admin to join our team. The successful candidate will join a dynamic company and will report to the Director of Operations

The operations Admin plays a key role in ensuring smooth and efficient flow of materials, equipment, and supplies across all sites. This role oversees day-to-day logistics execution, supports field operations, maintains operational readiness of storage areas, and ensures full traceability of equipment and shipments.

Key Responsibilities

• Manage procurement operations, including creating purchase orders (POs), tracking PO status with vendors, reconciling deliveries against POs, and supporting supplier communication.
• Coordinate and execute inbound and outbound shipments of materials, equipment, and supplies across multiple sites.
• Prepare and manage all logistics documentation, including packing lists, labels, and waybills, while ensuring full traceability and compliance with internal processes.
• Track shipments end-to-end and proactively resolve delivery or scheduling issues.
• Maintain accurate records of materials in transit, storage, or managed through third-party providers.
• Support inventory monitoring and,
• Performing incoming inspection.

Qualifications & Competencies

• Bachelor’s degree or equivalent experience in Logistics Supply Chain administration, or a related field.
• Experience with Priority ERP systems is an advantage.
• Highly organized with strong attention to detail.
• Excellent communication and interpersonal skills.
• Team player with a proactive, ownership-driven mindset.
• Proficiency in written English is required.