Office Administrator Petach Tikva

We are seeking a highly organized and service-oriented Office Administrator to support day-to-day office operations, executive scheduling, vendor management, events coordination, and administrative processes. This role requires strong multitasking skills, high discretion, excellent communication, and the ability to work under pressure in a dynamic environment.

You will work closely with the Admin Head Israel and support cross-functional teams across the organization.

Responsibilities

• Manage all administrative functions: front office, office supplies, parking, access cards for employees/visitors, cleaning, security, repairs, and maintenance.
• Vendor management: price negotiations, contract handling, and new vendor registration in TCS internal systems.
• Raise invoices received via email and post, and process them in the TCS internal portal.
• Follow approval workflows until payment completion.
• Manage accommodation arrangements for visiting senior associates and coordinate company events.
• Provide full calendar management and personal assistance to the CEO.
• Lead and manage courier services.
• Support expat accommodation contracts, working closely with the Admin Head and external partners (lawyers, landlords).
• Prepare and issue work permit/business visa letters and hotel invitations for TCS associates.
• Coordinate company events, transportation, and welfare-related activities.
• Host clients and visitors, including preparing refreshments for meetings.
• Work onsite, MondayFriday.
  
  

• 13 years of experience in office administration.
• Strong proficiency in Excel and Word.
• High-level English proficiency.
• Strong multitasking and organizational abilities.
• Sense of responsibility, discretion, and reliability.
• Excellent communication skills.
• Assertiveness and ability to work under pressure.
• Team player, service oriented, with high attention to detail.
• Availability for full-time onsite work.
  
  

• Work with diverse, cross-functional teams.
• Learn global administration and facilities procedures.
• Years of experience as an office administrator in a corporate environment?
• Years of experience organizing company events and supporting welfare activities?
• Years of experience managing senior executive calendars (CEO level)?
• Years of experience in vendor management (contracts, onboarding, price negotiations)?
• Years of experience working with MS Office tools (Word, Excel)?
• English proficiency level (03: 0=Low, 3=Native)?
• Expected salary (gross)?